Executive Assistant to the Co-founders

About the role

The Executive Assistant will support the CEO and President of OuterSignal, a startup building the customer intelligence layer for commerce. This is a high-trust, high-impact role where the candidate will manage executive calendars, travel, and communications, support the broader executive team on scheduling, logistics, and operational coordination, plan and execute company-wide events, prepare materials for meetings, manage vendors and expenses, and serve as a reliable point of contact for internal and external stakeholders.

Responsibilities

• Manage executive calendars, travel, and communications
• Support the broader executive team on scheduling, logistics, and operational coordination across functions
• Plan and execute company-wide events and off-sites
• Prepare materials for internal and external meetings, including agendas, briefing documents, and follow-up summaries
• Manage vendors, expenses, and administrative workflows
• Serve as a reliable point of contact for internal and external stakeholders
• Identify gaps in how the executive team operates and build the processes to close them

Requirements

• 3+ years supporting a senior executive or leadership team in a fast-moving environment
• Exceptional organizational skills and the ability to manage competing priorities without dropping anything
• Strong written communication skills
• High emotional intelligence and the instinct to handle sensitive situations with care and discretion
• Proactive by nature — you solve problems before they surface and flag issues before they escalate

Qualifications

• Based in New York City, with the flexibility to work in-person as needed

Skills

• Exceptional organizational skills
• Strong written communication skills
• High emotional intelligence
• Proactive problem-solving

Benefits

• A seat at the center of a company with real traction and marquee brand logos
• Meaningful ownership of a function that matters, with room to grow as the company does
• A leadership team that moves with urgency and respects the people who keep things running
• Competitive compensation and benefits

Pay

Competitive compensation and benefits

Schedule

Based in New York City, with the flexibility to work in-person as needed