Executive Assistant to the Chief Ambulatory Officer

Position Highlights

This role independently ensures smooth department operations through highly confidential and professional executive support, necessitating a high degree of tact, discretion and diplomacy.

Primary Job Responsibilities

• Independently plan, coordinate, and implement policies and procedures to support the Chief Ambulatory Officer (CAO) and the Chief Nursing Officer (CNO), so that all regulatory requirements are met
• Act as a communication liaison with UW Medicine leadership and community leaders as needed
• Manage communication and liaison with various stakeholders, ensuring clear conveyance of the CAO's messages and managing feedback appropriately
• Operate independently, make decisions and take actions with delegated authority to support high-level executives, including the CAO
• Manage time-sensitive communications, which requires the ability to quickly and accurately convey information to various audiences
• Meet the demands of competing stakeholders, each with unique needs and expectations
• Utilize outstanding writing abilities and communicate verbally with senior leaders, staff, and the general public
• Record, compose and edit minutes of meetings as requested
• Independently manage both short-term tasks and long-term projects
• Handle highly confidential and sensitive information with the utmost discretion and professionalism
• Serve as a confidential liaison to the Chief Ambulatory Officer and manage the executive calendar and coordinate day-to-day activities of the Chief Ambulatory Office
• Independently arrange and coordinate committee meetings, special events, open forums, and other hospital activities
• Schedule appropriate accommodation, order/operate equipment, and coordinate logistical activities as needed
• Utilize various software and tools for document preparation, calendar management, and communication

Requirements

• Bachelor's Degree in Business Administration, Communications, Healthcare Administration, or related degree
• 5 years' experience supporting a C level executive
• Equivalent experience may substitute for degree requirement

About UW Medicine

UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Pay

• Pay Range Minimum: $78,000.00 annual
• Pay Range Maximum: $106,140.00 annual

Schedule

• 100% FTE
• Weekdays
• First Shift

Benefits

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/