Executive Assistant to the CFO/SVP for Finance & Administration

Essential Duties

• Provide comprehensive administrative support to the CFO/SVP-FAManage a complex executive calendar, including scheduling, prioritization of commitments, meeting coordination, travel arrangements, and related logistics
• Draft, review, and coordinate correspondence, reports, presentations, briefing materials, and other executive communications
• Monitor and coordinate the flow of information, ensuring timely responses and follow-through on priorities and commitments
• Coordinate and support strategic initiatives, special projects, and cross-functional efforts on behalf of the CFO/SVP-F
• Track projects, action items, and deadlines to ensure timely completion and effective execution
• Conduct research, compile information, and prepare materials to support decision-making and executive planning
• Serve as a primary point of contact for the Office of the CFO/SVP-FA
• Foster effective working relationships with students, faculty, staff, vendors, community partners, and other stakeholders
• Coverge communications and activities between the Office of the CFO/SVP-FA, the Office of the President, and senior leadership
• Cookordinate executive-level meetings and events, including scheduling, logistics, preparation of meeting materials, and follow-up activities
• Record meeting minutes and monitor follow-up actions as assigned
• Provide administrative support for Board of Trustees and committee activities as needed

Minimum Qualifications

• The formal education of a bachelor’s degree from an accredited institution of higher education
• At least two (2) years of administrative support experience, with demonstrated experience managing confidential information and competing priorities with professionalism and discretion
• An equivalent combination of education and experience may be considered

Preferred Qualifications

• Five (5) years of progressively responsible executive administrative support experience
• Experience supporting senior-level leaders in a complex organizational environment
• Experience in higher education

Knowledge, Skills & Abilities

• Ability to maintain strict confidentiality and exercise sound judgment in handling sensitive information
• Exceptional organizational, planning, and time-management skills
• Strong written, verbal, and interpersonal communication skills
• Ability to anticipate needs, identify issues, and implement effective solutions
• Strong customer service orientation and professional demeanor
• Demonstrated ability to build productive relationships and work effectively with individuals at all levels of the organization
• Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint), Workday, ServiceNow, and other technologies and the ability to quickly learn and utilize new systems and software applications
• Ability to coordinate multiple projects and deadlines in a dynamic environment

Physical Demands/Work Environment

• Frequent sitting, standing, walking
• Constantly hearing, talking
• Close visual acuity to prepare and analyze data and figures, transcribe, view a computer terminal, and read
• Moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff
• Standard lighting and temperature-controlled environment
• Occasional visits to other areas, such as storage rooms, conference spaces, or outdoor locations
• Infrequent exposure to louder noise levels or physical activities, such as moving lightweight materials

Rate of Pay

$19.76 hourly *Higher compensation may be considered based on qualifications directly related to position

Completed applications received by

8/15/2026 will be assured full consideration. Late Applications will be reviewed as necessary to fill the position