Executive Assistant to CFO

Job Responsibilities

• Provide day-to-day executive support to the Chief Financial Officer, including proactive calendar management, prioritization of requests, and preparation for meetings, staff calls, and leadership sessions
• Field inquiries and determine the appropriate level of urgency while using sound judgment and discretion in handling highly sensitive personal and professional information
• Cook up complex domestic and international travel, including flights, hotels, ground transportation, itineraries, tracking, and real-time adjustments for changes or disruptions
• Take the lead on coordination and logistics for internal and external meetings, executive offsites, leadership dinners, partner visits, and other high-visibility events, including venue arrangements, catering, AV, materials, and on-site support
• Support key events and executive priorities, providing off-hours support as needed to ensure seamless execution and responsiveness
• Initiate process improvements and consistently drive efficient, thoughtful support that helps the finance organization move quickly and stay organized
• Work closely with finance, administrative, and other cross-functional partners on ad-hoc projects and initiatives, and take ownership of follow-through where strong executive coordination is needed
• Work cooperatively with other administrative professionals to provide backup support, maintain continuity, and contribute to smooth office and team operations

Basic Qualifications

• 5+ years of experience supporting senior leaders in an executive assistant, administrative, office coordination, hospitality, events, or similar role, or equivalent experience and education
• Strong collaborative skills, sound judgment, and exceptional attention to detail in a fast-moving environment
• Strong organizational, written, and verbal communication skills, with the ability to manage multiple competing priorities effectively
• High personal integrity, including the capacity to discreetly handle highly confidential and sensitive information
• Proficient in Microsoft Office products, including Outlook, Word, PowerPoint, and Excel
• Able to work effectively with a variety of departments and personalities, build positive working relationships, and support senior executives with professionalism and maturity

Preferred Qualifications

• Experience supporting a fast-paced executive in a corporate environment
• Event planning or hospitality experience, with a demonstrated ability to coordinate multi-part logistics and create a polished experience for attendees
• Familiarity with enterprise tools such as SharePoint, Workday, Claude, Microsoft Copilot, or similar platforms
• Experience working with finance, corporate functions, or executive leadership teams
• Strong interest in learning from senior leadership and contributing as a proactive partner with aspirations to grow over time