Executive Assistant to CFO & Founder / CEO

Key Responsibilities

• Precision Scheduling: Oversee and optimize complex calendars for the CFO, managing competing priorities and gatekeeping time effectively.
• Executive Communications: Draft, refine, and manage high-level organizational communications, including emails, memos, and directives.
• Meeting Prep & Hospitality: Lead logistics for executive meetings, ensuring flawless execution of materials, room setup, and catering/meals.
• CEO Support: Provide targeted, ad-hoc support to the CEO, primarily focused on calendar alignment and meal coordination.
• Adaptability: Work independently from conception to completion under tight deadlines, effortlessly adapting to changing priorities, delays, or unexpected events in a fast-moving retail/e-commerce landscape.
• Broad Operational Liaison: Coordinate across the CFO's diverse portfolio (Logistics, Sourcing, Buying, Creative, and Marketing) to track project milestones and ensure cross-functional alignment.
• Work closely with the department leaders to monitor ongoing projects, and follow up with direct reports on deadlines.
• Expense & Project Tracking: Oversee expense management, reconciliation, and administrative tracking for the CFO's office.
• Culture & Team Engagement: Partner with HR to help plan and execute internal cultural initiatives, company events, and holiday celebrations.
• Strategic & Creative Input: Act as a sounding board and administrative anchor for the CFO across business decisions, leveraging a strong interest in fashion to add context and value to creative, buying, and marketing discussions.
• Personal Logistics: Handle ad-hoc personal matters for the CFO as required, with a primary focus on personal travel coordination.

Role Requirements

• Minimum of 5+ years of experience supporting high-level executives in fast-paced, agile environments.
• A strong interest in leveraging modern productivity software and AI tools to automate workflows and maximize efficiency & output.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Ability to build clean presentations and manage basic data/spreadsheets for financial or operational review.
• Highly resilient; able to manage a rapid pace, shifting timelines, and multiple business tracks without getting rattled.
• Proven ability to handle highly confidential financial, strategic, and personal data with total integrity.
• A polished, service-oriented interpersonal style that enables smooth collaboration with everyone from internal teams and external VIPs & talent.
• Highly effective written and verbal communication skills, with flawless grammar, punctuation, and professional tone.
• A natural inclination toward organization; you spot gaps before they become issues.

Pay

$100,000-$130,000