Executive Assistant to the CEO

About the role

The Executive Office is looking for an Executive Assistant to the President & CEO with a strategic focus on enabling executive priorities, building trusted relationships, and ensuring the seamless operation of the Executive Office.

Responsibilities

• Provides strategic and administrative support to the President & CEO, coordinating priorities, calendars, materials, action items, and executive office operations.
• Prepares presentations, correspondence, and briefing materials while facilitating clear and timely communication with internal and external stakeholders.
• Manages domestic and international travel arrangements, related documentation, and expense reimbursements.
• Oversees the Executive Office budget, manages confidential communications and records, and continuously improves systems and processes.
• Captures meeting minutes, tracks priorities and deadlines, documents key discussions, and provides guidance to administrative support staff.
• Cultivates trusted relationships, represents the President & CEO with internal and external partners, and proactively addresses issues to support organizational priorities.

Requirements

• Ten years of administrative support experience, preferably to executives or an equivalent level, or any equivalent combination of education, training, and/or experience.
• Graduation from high school or G.E.D. equivalent.
• Preferred Licenses; Certificates; Special Requirements: California Notary Public certification or ability to obtain within one year of hire. Certified Administrative Professional (CAP), Professional Administrative Certification of Excellence (PACE), or similar professional certification.