Executive Assistant to the CEO

About the role

You'll be the person who makes sure nothing falls through the cracks in our CEO's world — his calendar, his inbox, his commitments, his time. This is a role built on trust, precision, and quiet excellence. You won't be asked to reinvent the wheel. You'll be asked to make sure every wheel turns exactly when it should, every single day. You'll report directly to the CEO.

Responsibilities

• Own the CEO's calendar with zero ambiguity. Every meeting has a purpose, an agenda, the right attendees, and the right prep attached — or it doesn't get scheduled. You'll manage competing requests, protect deep work time, and make judgment calls about what deserves the CEO's attention and what doesn't. The calendar is your system, and it runs flawlessly.
• Triage the inbox so nothing gets lost. The CEO's inbox is high-volume and high-stakes. You'll build and maintain a triage system that surfaces what's urgent, drafts responses where appropriate, and ensures that important threads — investor follow-ups, customer escalations, partnership opportunities — never stall because they got buried. Inbox zero isn't aspirational; it's the standard.
• Ensure every commitment has follow-through. Prepare briefing materials and context docs before key meetings. Capture action items afterward and track them to completion. Coordinate logistics for board meetings, investor updates, and external engagements with the kind of attention to detail that makes people wonder how everything always runs so smoothly.
• Handle sensitive information with complete discretion. You'll have access to confidential conversations, financials, personnel decisions, and strategic plans. Discretion isn't a nice-to-have — it's the foundation of this role. You protect the CEO's trust and the company's confidence by never letting sensitive information travel where it shouldn't.
• Take care of the operational details. Travel arrangements, expense reports, scheduling logistics, and the hundred small things that keep an executive's work life running. You don't see these as beneath you — you see them as the backbone of everything else working.
• Use AI tools to make your systems even tighter. We're an AI company, and we expect you to use AI tools — Claude, ChatGPT, automation platforms — to streamline your own workflows. If there's a repetitive task, your instinct should be to systematize it. You don't need to be an engineer, but you should be the kind of person who's already experimented with these tools.

Qualifications

• 3+ years as an Executive Assistant, or equivalent operational support experience
• Comfortable with technology. You don't need to code, but you should be fluent in modern productivity tools — Google Workspace, Slack, Notion, calendar management tools — and genuinely curious about AI tools that can make your work better.

Benefits

• Generous PTO — 15 days mandatory, anything after 24 days, just ask (holidays excluded)
• Parental leave — 12 weeks fully paid, for moms and dads
• Wellness stipend — $100/month for the gym, therapy, massages, or whatever keeps you human
• Learning & Development — Expense up to $1,000/year toward anything that helps you grow professionally
• Team offsites — A change of scenery, minus the trust falls
• Sabbatical — 3 paid months off after 4 years, do something fun and new
• Full coverage, no red tape — Medical, dental, and vision (100% for employees, 50% for spouse/kids) — no weird loopholes, just care that works
• Life & Disability insurance — Employer-paid short-term disability, long-term disability, and life insurance — coverage for life's curveballs
• Supplemental options — Optional accident, critical illness, hospital indemnity, and voluntary life insurance for extra peace of mind
• Doctegrity telehealth — Talk to a doctor from your couch
• 401(k) plan — Retirement might be a ways off, but future-you will thank you
• Pre-tax benefits — Access to FSAs and commuter benefits (US-only) to help your wallet out a bit
• Pet insurance — Because fur babies are family too
• SF HQ perks — Snacks, drinks, team lunches, intense ping pong, and peak startup energy
• E-Bike transportation — A loaner electric bike to get you around the city, on us

Pay

$150,000–$180,000/year (Range shown is for U.S.-based employees in San Francisco, CA.)

Schedule

Full-time