Executive Assistant to the CEO

About the role

The Executive Assistant serves as a strategic partner to the CEO and plays a critical role in helping the organization operate effectively. The successful candidate will help manage priorities, improve efficiency, coordinate communications, reduce organizational noise, and ensure that important initiatives continue moving forward. Success in this role is measured by the ability to create efficiency, improve follow-through, protect executive time, and help the CEO focus on the highest value opportunities.

Responsibilities

• Manage CEO priorities, scheduling, travel, and key initiatives to ensure focus on strategic objectives
• Oversee executive communications, draft high-level materials, and ensure consistent follow-through across stakeholders
• Support core business operations, reporting, and governance activities, including board and committee preparation
• Drive efficiency through improved systems, automation, and effective use of technology

Qualifications

• Experience: 5+ years supporting executives or other leadership positions
• Proven ability to manage priorities independently in a fast-paced environment
• Strong judgment handling confidential information
• Technical & systems skills: Advanced proficiency in Microsoft Office (especially Excel, PowerPoint, MS Forms)
• Experience with: Calendar, travel coordination, project tracking systems, & scheduling tools (Outlook, Calendly, etc.)
• AI & automation mindset: Comfortable using and experimenting with AI tools (e.g., ChatGPT, Microsoft Copilot, or similar) to improve efficiency
• Quick learner of emerging technologies and digital tools

Benefits & Perks

• Hybrid remote work opportunities + extremely flexible work week/days/hours
• Competitive pay
• Generous PTO
• Fun staff appreciation events a LOT of them!
• 100% paid professional development
• Office Casual dress code most days
• On-site fitness equipment and Staff Tranquility Room
• Job stability in a growing industry
• Every other Friday off (with a compressed workweek option)