Executive Assistant to Executive Team

Swooped is a talent platform connecting candidates with this role at a company building AI to simulate the world by merging art and science. The organization believes world models are the frontier of artificial intelligence, enabling progress in robotics, disease research, and scientific discovery through simulation rather than real-world trial and error. The team is creative, ambitious, and driven to build impossible things.

About the role

This is a high-impact, high-visibility Executive Assistant role supporting members of the Executive team. The ideal candidate thrives in fast-moving environments, takes ownership, and brings a solutions-oriented perspective to challenges. This role will serve as the operational backbone for a core part of the Executive Team, anticipating needs, managing complex logistics, and ensuring senior leadership can focus on strategic priorities.

There is a strong preference for this role to be based in New York or California, though exceptional candidates across the U.S. will be considered. The company has offices in New York, San Francisco, and Seattle.

Responsibilities

• Proactively manage calendars and task priorities for up to 6 C-suite executives, primarily using Google Calendar.
• Schedule and coordinate internal and external meetings and event logistics.
• Support planning and execution of VIP-facing meetings with customers, executive prospects, candidates, and/or investors.
• Assist with special projects, including coordination for international expansion, anticipating needs, and exercising good judgment with minimal direction.
• Review, edit, and submit monthly expense reimbursement reports.
• Coordinate travel as needed.
• Build strong, collaborative relationships with executives and colleagues.

Requirements

• 5+ years of relevant professional experience.
• Experience supporting C-suite executives in a fast-paced environment.
• Demonstrated experience managing complex calendars and travel.
• Prior investor relations support experience is a plus.
• Proficiency in Google Workspace and Slack.
• Highly organized with a proactive, anticipatory mindset—problems are solved before they surface.
• Ability to prioritize effectively and juggle multiple urgent tasks simultaneously with speed and accuracy.
• Strong written and verbal communication skills—interactions are polished and professional.
• Exceptional attention to detail and follow-through.
• Ability to operate with discretion.

Benefits

The organization is committed to creating an inclusive space where employees can bring their full selves to work and have equal opportunity to succeed. Compensation includes competitive market rates based on the company’s size, stage, and industry, with salary as one part of the overall package.

Pay

$100K – $150K (U.S. candidates). The range may vary for candidates outside the U.S. and will be communicated during the hiring process.