Executive Assistant to HR Team

About the Role

A prominent investment firm is seeking a resourceful and detail-oriented Executive Assistant to support its Human Resources team. Known for its entrepreneurial mindset and ambitious growth strategy, the company fosters a culture of agility, accountability, and continuous improvement. The role offers a front-row seat to strategic HR initiatives in a collaborative, fast-moving workplace with global impact.

Who You Are

• A highly organized Executive Assistant with a bachelor's degree and 7–10 years of experience, ideally in finance or a corporate setting
• Skilled in managing complex calendars, coordinating across time zones, and supporting senior leaders with varied styles
• Advanced in Microsoft PowerPoint and Excel, with experience creating polished materials for executive audiences
• Strong project manager who can prioritize, track progress, and drive initiatives independently
• Discreet, adaptable, and effective in fast-paced, high-stakes environments

What You'll Do

• Provide direct administrative support to three senior HR leaders
• Manage complex scheduling, internal communications, and recurring leadership touchpoints
• Prepare high-quality decks, reports, and materials for internal use
• Coordinate training sessions, onboarding schedules, and recruiting logistics
• Track and execute on firm-wide people initiatives and cross-functional HR projects
• Organize logistics for internal programs and events

What Success Looks Like

• Executives receive seamless, proactive support across scheduling, communication, and execution
• Materials are consistently accurate, professional, and delivered on time
• Projects and programs run smoothly, with clear timelines and measurable progress
• You consistently stay ahead of needs, solve problems quickly, and bring structure to shifting priorities

Pay & Schedule

• Salary Range: $130,000 – 140,000 annually, based on experience
• Location: New York, NY – On site