Executive Assistant to EVP

Responsibilities

• Provide high caliber general administrative support to EVP, CTO - Studio Technology & Operations.
• Fully participate in managing the workflow of the executive's office in a timely and effective manner (ownership of projects, basic research for ad hoc projects, reports, staff communication, etc.).
• Work closely with the executive to successfully and tactfully manage the calendar and time.
• Utilizing relevant technologies, develop and maintain a highly effective and efficient follow-up system.
• Set priorities, meet deadlines, operate independently, and follow up on assignments with minimal supervision/direction.
• Lead/participate in the coordination of large-scale meetings and department Town Halls (logistics, preparation, invitations and materials etc.).
• Maintain standards of high integrity, discretion and strict confidentiality given the high levels of access to company information.
• Create a positive environment for all who interact with the office of the EVP, CTO - Studio Technology & Operations.
• Collaborate proactively and effectively with the department administrative team.

Qualifications

• Experience supporting an executive office as a highly collaborative and well-integrated partner.
• Must demonstrate a strong sense of urgency, flexibility and the ability to handle uncertainties associated with a fast-paced environment.
• Demonstrated ability to work within a matrix organization; and a willingness to work and integrate with multiple partners while maintaining tact and diplomacy.
• Prominent ability to make decisions when there is a lack of information; proven ability to change course of action quickly.
• Demonstrated ability to manage simultaneous priorities and work with a high degree of organization, attention to detail, and strong follow-up skills.
• Ability to initiative and be proactive in managing work - utilizing technical and interpersonal skills.
• Excellent written, verbal, and interpersonal communication skills to ensure successful interaction with all levels of employees.
• Proven proficiency in MacOSX and/or MS Windows and MS Office, including Word, Outlook, Excel, PowerPoint/Keynote, MS Office Teams Environment, MS Copilot.

Preferred Qualifications

• Proven knowledge of Company policies and procedures.
• Extensive expense report and travel experience.
• SAP and Workday User experience.