Administrative Assistant

Key Responsibilities

• Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
• Overseeing entry and coding of time.
• Preparing draft court documents, specifically complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
• Organizing and maintaining documents, and case files, knowledge of document management software.
• Prepare and format documents in Word
• Management and tracking of expense reimbursements.
• Provides back-up support to other administrative assistants and office as needed.
• Ad hoc projects and duties as needed.

Qualifications

• Candidate should have 1-3 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast paced environment.
• Reliable, friendly and positive, can-do attitude is essential
• 1-2 years of previous Litigation experience highly preferred
• BA Degree highly preferred
• Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment
• Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently
• This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
• Must have strong writing and research skills
• Must have exceptional organizational skills and strong attention to detail
• The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
• Strong Outlook, Word, PowerPoint and Excel skills required. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus

Pay and Benefits

The base annual pay range for this role is between $63,000-$69,000. The base pay to be offered will vary and depend on skills and qualifications, experience and location. A full range of medical, financial and/or other benefits dependent on the position will also be offered.