Executive Assistant to Artistic Director

About the role

The Executive Assistant is a new role to provide personal, administrative and project support to the Artistic Director. The role requires an engaging, reliable person with excellent organisational skills, who has a strong sense of initiative and the ability to work across multiple projects. Energy, enthusiasm, a proactive attitude and attention to detail are key.

Responsibilities

• Support the Artistic Director with administrative tasks including scheduling meetings, managing correspondence, and maintaining calendars.
• Organise events and activities, ensuring logistical details are handled efficiently.
• Assist in the coordination of marketing and promotional materials for the organization.
• Manage the Artistic Director's schedule and travel arrangements.
• Handle incoming calls and emails, directing inquiries to the appropriate team members.
• Support fundraising efforts by assisting with event planning and communication.

Requirements

• Excellent organizational and time management skills.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Experience working in a fast-paced, dynamic environment.
• Knowledge of theatre and/or arts administration is beneficial but not essential.

Qualifications

• A degree in a relevant field or equivalent experience.
• At least 2 years of experience in a similar administrative role.
• Proven ability to manage projects and meet deadlines.
• Experience with event planning and coordination.

Skills

• Exceptional attention to detail.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and as part of a team.
• Excellent written and verbal communication skills.
• Ability to manage confidential information.

Benefits

• Flexible working hours.
• Professional development opportunities.
• Work in a vibrant and supportive team environment.
• Opportunities to engage with diverse communities and projects.

Pay

Circa £15,600 (part-time), equating to £26,000 full-time per annum.

Schedule

Based in Victoria, London, following government guidance.