Executive Assistant - Telecommute within Albuquerque Metro Area

Primary Responsibilities

• Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel
• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
• Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives
• Create, prepare, and distribute all meeting materials
• Maintain charitable/community relations and promotional items budget and sponsorships
• Ensure all resources and technology are set up and working for all meetings
• Make travel arrangements for leadership
• Help plan and coordinate Broker meetings and external events as needed
• Organize logistics of large or offsite events, using internal resources as needed
• Compile and integrate information needed to complete reports and documents
• Prepare or format office documentation needed for various audiences
• Post relevant documentation onto relevant systems and communication boards
• Maintain and distribute broker email and address mailing lists as needed
• Utilize Microsoft 365 software and other applications
• Monitor and oversee internal office communications
• This position may occasionally assist in onboarding new employees depending upon the role of the hire
• Consult and communicate with internal and external customers to identify and provide resources
• Research and provide needed information to respond to requests in a timely matter

Required Qualifications

• 5+ years of administrative support to leadership in a corporate setting
• Experience working in a fast-paced, matrix organization
• Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretion
• Experience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.
• Proficient level of all Microsoft Office including Word, Excel, Outlook, and PowerPoint
• Proven exceptional attention to detail
• Proven high degree of personal integrity and strong interpersonal skills
• Ability to work on-site between 2 - 4 days per month at our Corporate Office located on 303 Roma Ave NW, Albuquerque, NM 87102
• Willingness to travel quarterly within our West Region to assist leadership

Preferred Qualifications

• Experience working within a healthcare setting
• Experience working for a Fortune 500 company
• Experience with booking business travel following company guidelines and recommendations
• Experience with Concur
• Experience with Smartsheet
• Proven aility to provide high quality, consistent services to the various leaders within the department