Executive Assistant - President's Administrative Office

About the role

The Senior Executive Assistant supports the Office of the President at Creighton University, a premier Jesuit Catholic institution. The position involves managing the President's complex calendar, travel arrangements, and financial transactions.

Responsibilities

• Manage and maintain the President's complex calendar with precision and strategic foresight.
• Exercise considerable judgment in managing the President's calendar and travel schedule, including itineraries, accommodations, and briefing materials.
• Execute complex travel arrangements, including contingency travel options for each trip.
• Prepare the President for all meetings and engagements by organizing briefing files, agendas, background materials, and supporting documentation.
• Cook up and execute complex local, national, and international travel arrangements, including itineraries, accommodations, and meeting materials.
• Plan and execute events hosted by the President, including logistics, agenda development, preparation of confidential materials, and post-event follow-up.
• Support the Office of the President staff as needed, particularly on confidential and time-sensitive matters.
• Manage financial transactions for the Office of the President, including procurement card reconciliation, expense reports, and budget monitoring.
• Interact with the Board of Trustees, senior leadership, major donors, elected officials, and community partners with the highest level of professionalism and poise.

Requirements

• Bachelor’s degree required, or an equivalent combination of education and relevant experience.
• Seven (7) or more years of progressively responsible executive-level administrative support experience; experience supporting a president, CEO, or C-suite executive strongly preferred.
• Exceptional verbal and written communication skills are essential with advanced writing proficiency necessary to compose and prepare executive-level correspondence.
• Expert proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Demonstrated knowledge of and experience within higher education administration preferred.
• Must be able to work independently while managing multiple priorities, use initiative, and make substantive decisions quickly.
• Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred.
• Demonstrated ability to maintain strict confidentiality, with a high level of discretion and sound judgement required.

Qualifications

• Exceptional verbal and written communication skills are essential with advanced writing proficiency necessary to compose and prepare executive-level correspondence.
• Expert proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Demonstrated knowledge of and experience within higher education administration preferred.
• Must be able to work independently while managing multiple priorities, use initiative, and make substantive decisions quickly.
• Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred.
• Demonstrated ability to maintain strict confidentiality, with a high level of discretion and sound judgement required.