Executive Assistant / Personal Assistant

A $3 billion equity capital markets strategy fund is seeking an Executive Assistant / Personal Assistant to support its Founder. The fund is known for its strategic partnerships with banks and requires a professional to ensure seamless logistics for the Founder in a dynamic, global environment.

Responsibilities

• Manage and proactively coordinate the Founder’s complex calendar and schedule
• Anticipate upcoming commitments and identify potential conflicts, gaps, or logistical needs
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
• Partner with the firm’s travel agent while managing day-to-day travel logistics
• Arrange car services and transportation for trips
• Coordinate travel and logistics for international trips to London and Hong Kong, and travel between multiple residences and offices
• Manage and maintain the Founder’s shared family calendar
• Coordinate logistics related to the Founder’s multiple homes and office locations
• Assist with hiring and coordinating household staff and vendors
• Provide personal assistance, particularly around travel and household logistics
• Work closely with the Founder to establish structure around his schedule and prepare for upcoming commitments

Requirements

• Experience supporting a Founder, CEO, or C-suite executive
• Strong travel coordination and logistical planning skills
• Experience with Microsoft Outlook and Concur is preferred

Pay

Salary: $110,000 – $150,000