Executive Assistant / Office Specialist, SMCP Group

About the role

Executive Assistant to CEO / Office Specialist at SMCP North America Headquarters, 44 Wall Street / 20th Floor, New York, NY 10005. Supports the President & CEO while coordinating day‑to‑day operations and front‑of‑house experience.

Responsibilities

• Support Our President & CEO: proactively manage a dynamic executive calendar, meetings, priorities, and scheduling; coordinate domestic and international travel and detailed itineraries; prepare presentations, reports, meeting materials, and expense reports; track key action items and support timely follow‑up on executive priorities; handle confidential and sensitive information with the highest level of discretion.
• Coordinate Executive & Company Meetings: support Executive Leadership, North America COMEX, Group, and other key company meetings and events; coordinate meeting materials, presentations, conference rooms, audiovisual needs, catering, and guest logistics; partner across departments to ensure executives are prepared and meetings run seamlessly.
• Create an Elevated Headquarters Experience: serve as a welcoming and professional first point of contact for employees, executives, candidates, vendors, and visitors; ensure reception, conference rooms, common areas, and other guest‑facing spaces consistently reflect SMCP's elevated brand standards; coordinate visitor hospitality, office events, interviews, and VIP or Group visits; help create a workplace experience that is organized, polished, efficient, and welcoming.
• Keep the Office Running Seamlessly: oversee day‑to‑day office operations, supplies, workplace amenities, facilities needs, vendors, and building coordination; proactively identify and resolve office and workplace needs; partner with building management and internal teams on facilities, maintenance, safety, and office services; support new employee arrivals and help employees navigate Headquarters resources and services.
• Support Our Culture: partner with the Culture Committee to bring employee events, celebrations, and engagement initiatives to life; help coordinate hospitality and special events that strengthen connection and the employee experience; support special projects and cross‑functional initiatives as needed.

Qualifications

• 3–5 years of experience in executive support, senior administration, office operations, workplace experience, or a related field.
• Previous experience supporting senior leadership strongly preferred.
• Bachelor's degree preferred.

Skills

• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Proactive mindset with the ability to anticipate needs, solve problems, and manage multiple priorities.
• Polished, professional presence with a strong hospitality and service orientation.
• Excellent judgment and the ability to handle confidential information with discretion.
• Experience within luxury retail, fashion, hospitality, or a consumer‑facing brand is a plus.

Benefits

• Fun/collaborative, team‑oriented work environment
• Health, Vision, and Dental Insurance
• Generous shopping discount
• Generous PTO Bank
• 12 corporate holidays with early dismissals the day before the holiday
• 401K Savings Plan
• Culture of Engagement
• Career Growth Opportunities
• Flexible hybrid work schedule
• 4 completely remote workweeks per year

Pay

$80,000‑$85,000 USD