Executive Assistant / Office Manager

Company Description Whirl AI helps Enterprise IT organizations deliver business change faster. Our platform gives enterprise teams AI agents grounded in a deep, continuously updated understanding of how their systems actually work - compressing discovery and documentation from weeks to hours without sacrificing quality or control. We are early-stage, moving fast, and building the team that will define how Enterprise IT operates in the AI era. Role Description We're looking for an organized and proactive Executive Assistant / Office Manager to keep our leadership team and office running smoothly. You'll split your time between supporting key executives with calendar management and day-to-day logistics, and owning the operations of our physical SF-office from Tuesday - Thursday. This is a great fit for someone who thrives on variety, anticipates needs before they're voiced, and who would be energized by building the culture at a start-up. Responsibilities Manage complex calendars, scheduling, and travel logistics for our CEO and other executivesOwn office operations, including vendor management, supplies, and facilities issuesAssist in planning and executing events, offsites, and team celebrationsPrepare expense reports, process invoices, and support light budget trackingServe as a first point of contact for visitors and general office needs Qualifications 3+ years of experience as an EA, Office Manager, or in a relevant Administrative roleExcellent organizational skills and strong attention to detailStrong written and verbal communication skillsDiscretion and sound judgment when handling sensitive informationProficiency with common productivity and calendar tools (e.g., Google Workspace, Slack)A team player attitude and a sense of ownership over the role Why Join us Own meaningful technical decisions at the ground floor of an AI company targeting a massive marketWork directly with founders and have immediate, visible impactCompetitive compensation including equity and benefits (100% employer-paid health plan coverage for employees) Whirl AI is committed to equal employment opportunity. All hiring decisions are made on the basis of qualifications, merit, and business need - never on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We build better products because our team doesn't all think the same way, and we want that to keep being true. Show up as yourself. We can't wait to meet you.