Executive Assistant/Office Manager

About the role

This position is for an Executive Assistant/Office Manager for the Boston office. We are seeking a highly organized, proactive, and detail-oriented professional to support our leadership team and oversee day-to-day office operations. This is an excellent opportunity for a motivated early-career professional to gain hands-on experience in executive support, administration, and business operations within a fast-paced, collaborative environment.

Responsibilities

• Provide direct administrative support to senior executives, such as writing and editing emails, drafting memos, presentations, and preparing communications on the executive’s behalf.
• Prepare and edit correspondence, presentations, reports, and meeting materials.
• Manage confidential information with discretion and professionalism.
• Track action items, deadlines, and follow-ups from leadership meetings.
• Organize domestic and international travel arrangements and accommodations for team members and executives.
• Maintain office and kitchen inventory, including ordering and stocking supplies, and ensuring all equipment is in working order.
• Maintain comprehensive and accurate records and budgeting.
• Manage executives’ monthly expenses, office expenses, outgoing mail, deliveries, and shipments.
• Organize meetings, including scheduling, sending reminders, and occasionally arranging catering.
• Assist and manage planning and execution of team events, meetings, and offsites.
• Answer phone calls in a polite and professional manner.
• Welcome visitors and identify the purpose of their visit before directing them to the appropriate department.
• Serve as the primary point of contact for facilities, vendors, and office service providers.
• Support onboarding of new hires and coordinate with HR on administrative matters.
• Manage multiple conference rooms and executive calendars, prioritizing the most sensitive matters.
• Provide assistance with ad hoc projects and initiatives.
• Represent JTC in a professional manner, displaying ethical behavior in all interactions, both internal and external.
• Adhere to JTC core values and expected behaviors.
• Perform any other duties as deemed necessary by Management.

Requirements

• Associate or bachelor’s degree preferred.
• 2–5 years in an administrative, coordinator, or assistant role (internships included).
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with complex scheduling and calendar management preferred.
• Strong verbal and written communication skills.
• Ability to interact professionally with executives, staff, and external stakeholders.
• Excellent organizational skills with the ability to manage multiple priorities effectively.
• Proven ability to handle sensitive and confidential information with absolute discretion.
• Strong attention to detail and problem-solving abilities.
• Experience supporting senior leadership or C-suite executives preferred.
• Familiarity with travel arrangements and expense reporting.
• Event planning experience preferred.

Pay

The expected salary range for this position is $75,000 – $110,000 per year, based on experience and qualifications.