Executive Assistant / Office Admin

Location: Edison, NJ

Experience: 4 - 6 Years

Responsibilities

• Partner with the Executive Team and others on day-to-day activities, scheduling and calendaring, team meeting organization, and event planning as needed.
• Have incredible organizational skills to proactively manage calendars, including expense reporting and travel bookings.
• Have a keen eye for detail in written or visual communication.
• Act as a liaison both internally and externally, maintaining a sense of professionalism and embodying company values.
• Organize HR events, team lunches/dinners.
• Be the office go‑to person for all problems big and small.
• Be adaptable to the ever‑changing needs of a fast‑growing tech company.
• Help with organizing team events such as Global sales kick‑off call, yearly strategic meet, leadership meeting team.
• Handle details like visa invites, blocking calendars, travel assistance, engaging event‑management organizations, and planning minute‑by‑minute event details with the cross‑functional team.
• Work on reporting of expenses related to employee engagement.
• Own the integration of new joiners and improve the onboarding experience through a series of interventions.
• Manage vendors for employee‑experience enhancement activities (e.g., arranging handwritten notes from leaders to each joinee, sending bouquets for life events such as childbirth, marriage, birthdays).
• Liaise with the admin team on seat allocation, facility management, approvals for customer visits, and entry/exit passes for potential hires to ensure a smooth experience.
• Develop small impactful nudges and interventions with the fun‑at‑work team to keep the office environment vibrant and vivacious.

Requirements

• 4–6 years of relevant experience.