Executive Assistant / Office Administrator

About the role

Executive Assistant / Office Administrator to $100K - Highly Visible Role Supporting Senior Leadership! Our client, a global investment management firm, is seeking an Executive Assistant / Office Administrator to support senior leaders while overseeing the day-to-day operations of a newly established Boston office. This role combines executive support, office administration, and operational coordination in a professional, fast-paced environment. The ideal candidate brings 3+ years of administrative experience, strong organizational skills, and the confidence to work independently in a small office setting.

Location: Boston, MA
Work Model: Hybrid
Degree: Preferred

Responsibilities

• Manage calendars, travel arrangements, expenses, and meeting logistics for senior executives
• Coordinate office operations, vendor relationships, subscriptions, supplies, and facility needs
• Prepare presentation materials and support business development efforts
• Serve as the primary liaison for technology support and office-related systems
• Assist with employee onboarding, offboarding, and administrative HR processes
• Maintain records, portals, and documentation
• Provide administrative support to both local and international team members as needed

Requirements

• 3+ years of executive support, administrative, or office management experience
• Ability to prioritize multiple responsibilities with minimal supervision
• Excellent written and verbal communication skills
• Strong proficiency with Microsoft Office applications
• Exceptional attention to detail and follow-through
• Professional, resourceful approach when partnering with senior stakeholders

Benefits

• Medical
• Dental
• Vision
• Federal and state leave programs (as applicable)

Pay

$100K

Schedule

Hybrid