Executive Assistant - NanoSi

About The Opportunity

Job Summary: The NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks, facilitating communication, and contributing to the overall efficiency of the institute's operations.

Job Duties

• Administrative Support (60%): Manage the Director's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources.
  Handle correspondence, emails, and phone calls on behalf of the Director, providing timely and professional responses.
  Prepare documents, reports, and presentations, ensuring accuracy and consistency.

• Communication and Coordination (20%): Act as a liaison between the Director and internal and external stakeholders, maintaining positive and professional relationships.
  Aid in drafting and proofreading communications, including emails, memos, and reports.
  Cook up communication and information flow within the institute, ensuring timely dissemination of key updates.

• Documentation and Reporting (10%): Maintain accurate records of meetings, communications, and administrative activities.
  Prepare reports and presentations as requested by the Director, summarizing key information and data.

• Meeting and Event Coordination (5%): Coordinate logistics for meetings, workshops, and events attended or hosted by the Director.
  Prepare meeting agendas, take minutes, and follow up on action items as needed.
  Aid in coordinating travel arrangements for the Director and visitors.

• Financial and Resource Management (5%): Assist in managing budgetary and financial matters, including tracking expenses and processing financial documents.
  Collaborate with relevant departments to ensure the availability of resources for the institute's activities.