Executive Assistant, Marketing & Communications

Responsibilities

• Organizing meetings, receiving visitors, making travel arrangements (booking hotels, restaurants and transportation)
• Maintaining VP agenda to ensure prioritization of time and accuracy through clear and transparent communication with VP and key stakeholders
• Anticipating transportation needs
• Managing the expeditious and accurate submission of all expense reports (Concur)
• Being responsible to expedite payment of bills with Richemont Accounts Payable Department and comply with all Group policies
• Assisting in planning and coordinating all details for off-site meetings
• Maintaining the organization and coordination of VP workspace, order and maintain supply, order catering for meetings, greet guests and offer beverages
• Consolidating strategic presentation needs from VP direct reports
• Coordination of end of year greetings & gifting to vendors including shipping
• Supporting VP senior deirect reports with travel needs, bookings and reservations and expense reports
• Effectively interacting with Van Cleef & Arpels senior management on related issues
• Preparing Excel spreadsheets and Powerpoint presentation as needed
• Supporting the onboarding of new team members and maintaining accurate list of team members inclusive of birthdays and important dates, coordinating gifts and celebrations
• Supporting VP in all ad hoc day to day needs (meal ordering, package shipping, miscellaneous tasks etc)
• Monitoring and maintaining T&E budget for the department

Qualifications

• Bachelor’s degree
• Minimum of one year of experience working with high-level Executives
• Strong communication, writing, and organizational skills
• Excellent time management and follow-through skills with respect to detail
• Advanced-level experience with Microsoft Office; SAP is a plus
• The ability to travel as needed
• The ability to work early morning, late nights and sometimes on weekends
• Discretion in handling confidential and sensitive matters
• A sense of urgency
• Fluency in French (a plus)

Benefits

• Compensation range: $95,000 - $105,000 (Annual)
• Bonus eligible

Pay

• Not specified

Schedule

• Not specified

Skills

• Administrative support
• Calendar management
• Travel coordination
• Expense management
• Meeting planning
• Communication
• Time management
• Organization
• Microsoft Office
• SAP (plus)