Executive Assistant - Legal Services

Casey Family Programs is the nation’s largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America. We work in all 50 states, the District of Columbia, two territories, and tribal nations to influence long-lasting improvements to the safety and success of children, families, and communities.

About the role

The Executive Assistant provides administrative and project support to a work unit Executive Vice President (EVP) and their team.

Responsibilities

• Drafts and edits memoranda, reports, presentations, and other documents as requested by the EVP.
• Works with work unit staff to ensure accurate processing of invoices, expense reports, and other financial items, including working with Finance staff regarding budget as well as monthly variance reports.
• Assists with scheduling matters, including tracking deadlines, arranging meetings, and coordinating and booking travel.
• Develops and maintains work unit administrative processes, ensuring alignment with Casey policies and work unit goals.
• Serves as the subject matter expert on administrative issues, provides coaching and guidance to work unit administrative staff as needed.
• Supports EVP with Board and Executive Team needs.
• Assists with team projects and filing/recordkeeping.
• Provides back-up for other team members on certain tasks and performs other duties as assigned.
• Responds to incoming requests to the EVP on a wide variety of issues and works through to resolution.

Requirements

• A Bachelor’s Degree and a minimum of 7 years of administrative support experience, at least 3 of which have been at the executive level. Relevant experience may be substituted for education.
• Strong organizational skills, critical thinking, and effective written and verbal communication skills.
• Ability to work autonomously and exercise independent judgment.
• Broad knowledge of computer software with advanced skills in the Microsoft Office suite.
• Ability to perform effectively in high-pressure and stressful work environments, manage stress, and practice self-care.
• Ability to work onsite full-time to meet collaborative responsibilities; regular and reliable attendance is required.
• Physical requirements include the ability to lift and reach for light objects and type/work at a computer for extended periods as a primary job function.
• Ability to protect the confidentiality of sensitive information and attorney-client privileged communications by learning and following all relevant policies and protocols and using sound judgment in handling and sharing information.
• Local travel as well as occasional out-of-town travel may be required. Driving on Casey business may require use of a personal vehicle; adherence to vehicle safety guidelines and qualification for insurance is required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay

The salary range for this role is $85,000 to $115,000. New hires are typically placed between the range minimum and the midpoint of $100,000, depending on job-related skills, experience, and expertise evaluated during the interview process.

Benefits

• Comprehensive medical, dental, and vision coverage.
• 12 days of annual leave and 12 days of sick leave.
• 10 paid holidays per year plus one personal holiday each calendar year.
• Up to eight weeks of parental leave for the birth or placement of a child for adoption or foster care (eligibility based on tenure).
• Three-month paid sabbatical after 10 years of continuous, full-time employment.
• Opportunities for continued learning, training, and development.