Executive Assistant- Legal

About the role

The Legal Executive Assistant provides high-level administrative, organizational, and project support to the Executive Vice President & General Counsel. This role ensures the smooth operation of daily legal workflows, manages sensitive information with discretion, and serves as a key point of coordination between the General Counsel, internal teams, and external partners.

Responsibilities

• Manage the General Counsel’s calendar, schedule meetings, coordinate travel, and prepare briefing materials for internal and external engagements.
• Draft, edit, proofread, and format legal correspondence, memoranda, presentations, and reports.
• Maintain organized digital and physical filing systems.
• Assist with contract intake, routing, signature processes, and tracking.
• Prepare agendas, compile materials, and track action items for legal team meetings, board meetings, and cross-departmental sessions.
• Help maintain corporate records, support policy updates, assist with regulatory filings, and coordinate compliance training logistics.
• Conduct basic legal and business research, compile background information, and prepare summaries for the General Counsel.
• Serve as a professional point of contact for internal stakeholders, outside counsel, regulators, and vendors.
• Manage incoming inquiries and prioritize issues requiring the General Counsel’s attention.
• Process invoices, manage budgets and expense reports, coordinate document signatures, and support department-wide administrative needs.
• Other duties as assigned.

Requirements

• Strong writing, editing, and organizational skills.
• Proficiency with Microsoft Office, document management systems, and e-signature platforms.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities.
• Understanding of corporate governance processes preferred.

Qualifications

• Associate’s or bachelor’s degree preferred; legal administrative training preferred.
• Experience supporting attorneys, executives, or legal departments.
• Ability to manage multiple priorities in a fast-moving, deadline-driven environment.
• Must be authorized to work for any employer in the U.S. (no sponsorship available).

Benefits

• Medical, dental, vision, and life insurance.
• Short and long-term disability.
• 401(k) plan with 100% company match on 6% contribution.
• Employee Assistance Plan.
• Health Savings Account (HSA), Flexible Spending Account (FSA), and Health Reimbursement Account (HRA).
• Wellness program.