Executive Assistant IV

Key Responsibilities

• Executive Support & Calendar Management: Manage complex calendars, schedule meetings, coordinate priorities, and arrange travel.
• Communication & Stakeholder Management: Serve as a primary point of contact, screen calls and visitors, handle inquiries, and resolve issues.
• Meeting & Event Coordination: Coordinate meeting logistics, prepare materials, and ensure follow-ups.
• Administrative & Operational Support: Draft, edit, and format correspondence, presentations, and reports; support internal processes.
• Financial & Systems Administration: Prepare and submit expense reports, vouchers, and invoice approvals; manage IT requests.
• Team & Culture Support: Assist in planning events, manage visitor and contractor IDs, and support team engagement activities.
• Compliance & Workplace Operations: Ensure compliance with company policies, procedures, and safety practices.

Qualifications

• High school diploma or equivalent required.
• Prior experience operating in an Executive Assistant role (5 years direct experience, 10+ years work experience in related roles).
• Demonstrated proficiency in typing and digital system management.
• Advanced skills in Microsoft Office Suite, particularly Outlook, Teams, and Word, with working knowledge of Excel and PowerPoint.
• Strong written and verbal communication skills, with the ability to interact with employees at all levels, including senior leadership and external partners.
• Proven interpersonal skills with the ability to coordinate and influence activities across teams.
• High attention to detail, ensuring accuracy in documentation, communications, and deliverables within established timelines.
• Ability to manage and coordinate multiple priorities across projects involving diverse stakeholders, including internal teams and external vendors.
• Strong organizational and prioritization skills, with the ability to work independently, manage competing demands, and operate effectively with minimal supervision.
• Demonstrated ability to establish and improve administrative processes, workflows, and office procedures.
• Internal candidates must be in good standing and performing satisfactorily in their current role.

Where permitted by applicable law, candidates must be fully vaccinated against COVID-19 by the date of hire (applies to U.S.-based roles for external applicants).

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.