Executive Assistant

About the role

As our Executive Assistant, you’ll be the operational backbone for our co-founders and a key partner to the broader executive team. You’ll develop a deep understanding of how our leaders work, what matters most to the business, and where your judgment can create the greatest leverage. Mudflap moves fast. We value urgency, ownership, resourcefulness, and people who step beyond their job descriptions to help the company win. If you treat upward management as a craft and get genuine energy from making ambitious leaders more effective, this role is for you.

This role is based in Palo Alto, CA and is primarily in office. It requires flexibility and responsiveness, including support outside standard business hours.

Responsibilities

• Own executive time with a point of view. Manage complex calendars, anticipate conflicts, make informed tradeoffs, and ensure our leaders focus on the work that creates the most value.
• Keep leaders ahead of what’s coming. Track priorities and commitments, surface blockers, and ensure executives have the context and preparation required for important decisions and meetings.
• Build systems that create leverage. Design lightweight workflows and communication rhythms that improve organization, alignment, and follow-through across the executive team.
• Serve as a communications operator. Draft and coordinate executive communications, synthesize inbound information, and translate it into clear priorities and recommended actions.
• Make execution feel seamless. Own travel, expenses, Board and investor logistics, leadership meetings, offsites, and occasional personal support with exceptional care and attention to detail.
• Work smarter with AI. Use Claude and other tools to improve research, preparation, communication, and workflows while exercising sound judgment with confidential information.

Requirements

• 5+ years supporting founders or C-level executives in a fast-paced, high-growth environment; we care more about the complexity and impact of your work than a specific number of years.
• Upward management as a craft—you anticipate what leaders need, keep them organized and accountable, and make them more effective without creating unnecessary overhead.
• Excellent written communication, including the ability to synthesize complex information and write clearly in someone else’s voice.
• Strong systems thinking and a track record of improving processes, workflows, and tools.
• Sharp prioritization instincts, exceptional judgment, and the ability to hold significant context while making decisions independently.
• Presence, composure, and discretion that allow you to earn trust quickly and remain effective under pressure.
• Genuine enthusiasm for AI and demonstrated ability to use technology to work faster and more effectively.
• Fluency with Claude, Google Workspace, Slack, and Ramp, or the ability to become highly proficient quickly.

Benefits

• Competitive salary and equity in a high-growth startup
• Multiple health benefit options
• Responsible Time Off
• 401(k) matching
• Opportunities and support for major career growth
• Annual Company offsite event (Mudfest!)
• Commuter benefits to ease your travel
• Lunches and snacks to keep you fueled

Pay

The starting salary range for this role is $120,000-$135,000. The candidate’s skills, experience, and other relevant factors will determine the exact compensation.

Company Overview

Mudflap is on a mission to transform trucking and logistics by leveling the playing field for owner-operators and small fleets. Backed by QED, Matrix Partners, Commerce Ventures, NFX, and 500 Startups—and recognized on the Forbes Fintech 50—our team brings experience from Disney, Uber, Procore, DoorDash, Google, Meta, Capital One, Affirm, and Brex.

Core Values

• Be Customer Obsessed: We deeply understand customer needs and put our customers at the center of everything we do
• Make it Count: Act like an owner by focusing on the impact of your work
• Find a Way: Be a creative problem solver who pushes past roadblocks to win for our customers and our teammates
• Sweat the Details: We keep our standards high and achieve them by paying attention to every detail
• Be Curious: Use a growth mindset to question assumptions, take calculated risks and stretch the boundaries of what’s possible