Executive Assistant

About the role

This role will be based in New York, NY. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team. We are looking for an Executive Assistant 2 to support LinkedIn's Marketing Solutions team. In this role, you'll work directly with the Senior Director, Product Marketing Management and the Senior Director, Ecosystem Marketing, and you will be responsible for a mix of administrative and operational activities. The ideal candidate is proactive, organized, and able to maintain strict confidentiality of corporate and personal information, with the ability to operate effectively in a high volume and fast-paced environment.

Responsibilities

• Full support of the LinkedIn Marketing Solutions Team's Senior Director, Ecosystem Marketing and Senior Director, Product Marketing Management, and supplemental support of their respective teams
• Plan, organize and manage executive calendars (resolve overlapping commitments and protect / align time with priorities)
• Organize, schedule, manage logistics, and ensure content preparedness (including pre-reads, PowerPoint decks, and other communications) for internal and external meetings and events, including team meetings, off-sites, culture events, and team building
• Actively participate in meetings for notetaking and follow-up summaries and documentation
• Anticipate critical rhythm of the business initiatives
• Coordinate all domestic and international travel arrangements
• Plan, track, and manage a budget for the team (e.g., contracts, specific line items), and manage and reconcile expense reports, purchase orders, and procurement requisitions in accordance with budget and department and company-wide policies and standards
• Partner with stakeholder teams outside of the Marketing Solutions team to help coordinate cross-functional efforts and initiatives
• Proficiently answer, screen, and route internal and external correspondence, requests, and other communications
• Support knowledge management systems, including managing and updating SharePoint sites, document libraries, trainings, and playbooks
• Provide back-up support for other executive assistants when needed and serve as a resource for new administrative employees on best practices and relevant processes
• Maintain and update email distribution lists / aliases
• Support special projects as needed
• Act as a point of contact with workplace services to meet facility needs for the team
• Provide input to improve processes, efficiency, and execution of the organization
• Adapt to changes in systems, tools, and processes, and adhere to and share best practices
• Maintain a strict degree of confidentiality along with excellent judgement, discretion and a high degree of maturity and professionalism
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction
• Partner closely with other executive/administrative assistants and the Chief of Staff on all department-related matters and initiatives

Qualifications

Basic Qualifications:

• 4+ years of experience in an administrative, coordinator, or related role; OR a bachelor's degree in business, Business Administration, or related field AND a minimum 1+ year of experience in an administrative, coordinator, or related role

Preferred Qualifications:

• 3+ years of experience supporting Senior Director+ level leaders
• 1+ year of experience in project management
• 1+ year of experience in budget management
• Thrives in a fast-paced, demanding environment
• High operational ability to execute quickly with strong attention to detail and accuracy
• Excellent communication, analytical, and organizational skills
• Ability to professionally interact with senior leaders and anticipate their needs
• Comfortable collaborating with other assistants to get things done and ensure LinkedIn achieves its mission
• Demonstrates ability to be proactive, take initiative, and exercise good judgment, discretion and confidentiality in all tasks
• Ability to effectively manage time, prioritize tasks, and work within deadlines and handle a high level of ambiguity
• Ability to consistently solve complex problems creatively after in-depth evaluation of variable factors
• Collaborative spirit with ability to act as a team culture steward and build relationships, mentor, and work effectively across administrative team at LinkedIn
• Demonstrates excellent understanding of how an organization operates across functions
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and familiarity with cloud-based applications (SharePoint, Google Docs)
• Ability to set up and manage virtual meetings via MS Teams and Zoom
• Demonstrated AI fluency, able to understand, engage with, and strategically apply AI in practical, real-world contexts without needing to code or build models

Skills

• Organizational skills including calendar management, task management, and event planning
• Communication skills including written and verbal communication with strong interpersonal skills
• Problem-solving with proactive and independent decision-making
• A drive to bring teams together and promote collaboration and positive team culture
• Discretion, with the ability to handle sensitive information with care
• AI fluency, with the ability to apply AI tools to everyday administrative workflows

Pay

The pay range for this role is $87,000 to $143,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor. The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans.