Executive Assistant

About the Role

This role serves as a trusted partner to senior leadership, providing high-level administrative, operational, and organizational support across the company. The Executive Assistant supports the entire executive team, with focused attention on the CEO, and plays a critical role in ensuring executive effectiveness, operational continuity, and cross-functional coordination. This position requires exceptional judgment, discretion, anticipation of executive needs, and the ability to operate independently in a fast-paced, dynamic environment.

Responsibilities

• Provide proactive, high-level support to the CEO and broader executive team, including complex calendar management, domestic travel coordination, meeting preparation and recordkeeping, and coordination.
• Act as an operational extension of the executive team, managing workflows, tracking action items, and ensuring follow-through on key initiatives.
• Anticipate executive needs and independently manage priorities to maximize leadership efficiency.
• Serve as a liaison between various internal management teams.
• Manage expense reports, executive schedules, corporate documents, and executive records with accuracy and confidentiality.
• Assist with implementation of the corporate training program, including scheduling, employee enrollment, uploading and tracking in the HRIS.
• Support the Facilities Manager in facilities-related operations, including office moves, space planning, vendor relationships, and building services.
• Lead planning and execution of onsite and offsite events, meetings, and retreats ranging from small leadership sessions to large-scale company events.
• Manage vendor negotiations, contracts, and service agreements to ensure quality and cost efficiency.
• Other duties as required.

Requirements

• 8–12+ years of experience supporting senior executives (C-suite or equivalent) in a complex, multi-functional organization.
• Demonstrated experience supporting multiple executives simultaneously.
• Strong background in executive operations, administration, facilities, event planning, and cross-functional coordination.
• Proven ability to manage sensitive information with the highest level of confidentiality and professionalism.
• Exceptional organizational and prioritization skills.
• Strong written and verbal communication skills.
• Ability to anticipate needs and solve problems independently.
• Highly proactive, resourceful, and detail-oriented.
• Effective in operating in a dynamic environment with shifting priorities.
• Service-oriented mindset with executive-level judgment.
• Advanced proficiency with Microsoft Office and comfort learning new systems.

Physical Demands & Work Environment

• Must be able to work in a fast-paced environment with high-volume workload and frequent short deadlines.
• Must be able to lift up to 25 lbs.
• Must be able to work 10-hour days on occasion.
• Must be able to work remaining in a stationary position, often standing or sitting for prolonged periods.

Travel Requirements

Must be able to travel occasionally, possibly overnight, up to 5% of the time.

Pay

The expected base salary range for this position is $100,000 - $107,000 per year. Actual compensation will be determined based on a variety of factors, including the candidate's skills, experience, qualifications, and geographic location. In addition to base salary, this position is eligible for an annual performance bonus based on individual and company performance.

Benefits

• Employee Stock Ownership Program (ESOP) and 401(k) profit-sharing contributions.
• Group medical, vision, and dental benefits.
• Career advancement opportunities and outstanding training programs.
• Incentive compensation including bonuses.