Executive Assistant IV #26-15305

Responsibilities

• Manage complex calendars, including scheduling meetings, coordinating priorities, and arranging domestic and international travel.
• Anticipate scheduling conflicts and proactively adjust to optimize executive time.
• Serve as a primary point of contact for internal and external stakeholders; screen calls and visitors with professionalism and discretion.
• Handle and resolve routine and sensitive inquiries independently where appropriate.
• Coordinate meeting logistics including conference room bookings, virtual setup, materials preparation, and catering.
• Capture and distribute meeting notes, action items, and follow-ups.
• Draft, edit, and format correspondence, presentations, and reports.
• Support internal processes and contribute to improving administrative systems and team workflows.
• Prepare and submit expense reports, vouchers, and invoice approvals in a timely and accurate manner.
• Manage IT requests and other internal system needs for executives.
• Assist in planning and executing team events, offsites, and engagement activities.
• Support visitor management (including VIP badges and tours), and contractor ID renewals.
• Ensure adherence to company policies, procedures, and safety practices in all administrative processes.

Requirements

• Prior experience operating in an Executive Assistant role, (5 years direct experience, 10+ years’ work experience in related roles)
• Demonstrated proficiency in typing and digital system management
• Advanced skills in Microsoft Office Suite, particularly Outlook, Teams and Word, with working knowledge of Excel and PowerPoint strongly preferred.
• Strong written and verbal communication skills, with the ability to effectively interact with employees at all levels, including senior leadership and external partners.
• Proven interpersonal skills with the ability to coordinate and influence activities across teams.
• High attention to detail, ensuring accuracy in documentation, communications, and deliverables within established timelines.
• Ability to manage and coordinate multiple priorities across projects involving diverse stakeholders, including internal teams and external vendors.
• Strong organizational and prioritization skills, with the ability to work independently, manage competing demands, and operate effectively with minimal supervision.
• Demonstrated ability to establish and improve administrative processes, workflows, and office procedures.

Qualifications

• High school diploma or equivalent required.

Skills

• Knowledge of corporate business processes and procedures such as payroll, benefits, reimbursements and expense reporting, purchasing and departmental budget is preferred.
• Aptitude to learn new and emerging systems and tools to drive efficiency and collaboration for support.

Benefits

• Equal Opportunity Employer

Pay

• TBD

Schedule

• TBD

About US Tech Solutions

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.