Assistant, Executive Management I - 518595

Duties

• Screens visitors/phone calls and handles routine assignments for concurrence.
• Schedules meetings and provides supporting material and information for all meetings.
• Processes and distributes incoming documents addressed to the supervisor.
• Tracks and reviews responses to various individuals and groups.
• Makes travel arrangements and requests reimbursement of travel expenses.
• Serves as a project manager on sensitive tasks.
• Serves as a liaison between the supervisor and his/her direct reports, the Board of Directors, TVA management, and outside contacts.
• Controls and prioritizes the flow of both internal and external information.
• Prepares and reviews responses in conformance with TVA’s and the office’s policies and procedures.
• Provides performance information on staff as necessary.
• Serves in emergency operation centers as requested.

Qualifications

• High School Degree or equivalent.
• Approximately four or more years experience as Administrative Associate or equivalent.
• Certified Professional Secretary certification is desirable.
• Professional demeanor; highly organized; tact, integrity, and flexibility.
• Ability to multi-task, work in a team environment, and work independently with minimal supervision.
• A general knowledge of TVA’s overall programs, policies, and procedures.
• Excellent written and oral communication skills.
• Thorough knowledge of Microsoft Word, Microsoft Outlook, and applicable PC packages.
• Internet savvy; experience with databases, scheduling, project management, and web-based tools.
• Familiarity with TVA automated/on-line systems such as payroll, correspondence tracking, and travel.
• Willingness to participate in overtime assignments as necessitated by work demands and schedules.