Executive Assistant / IT Project Manager

We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use

for each heading only if there is real specific content. Must not repeat job title. Must not include Job ID etc. Must preserve all substantive info, no invention. Remove boilerplate like EEO etc. The posting includes sections: Who We Are (company description), Job Summary, Responsibilities, Leadership, Requirements, Leadership Competencies, Why Kontoor Brands? (benefits). Also there is mention of "Why Kontoor Brands?" includes benefits: comprehensive benefit package, competitive benefits program, resources for wellbeing, discounts on apparel, four weeks Paid Parental Leave, Flexible Fridays, Tuition Reimbursement. Also mention of workplace culture etc. We need to map to sections: About the role (maybe job summary?), Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide which sections have content. - About the role: Could be Job Summary (the description of role). So we can put that under

About the role

with paragraphs summarizing the job summary (but must preserve all substantive info, not summarize away detail). However we must not invent or summarize away detail. We need to preserve all substantive information; we can keep the original text but maybe break into paragraphs. The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we should keep the content verbatim (or close) but we can format into

tags. We should not omit any details. So we need to include the job summary text exactly (or close) as prose. However we must not repeat the job title as heading. That's fine. - Responsibilities: There's a big list. We'll put under

Responsibilities

with

• each bullet. Must preserve all responsibilities details. The responsibilities section includes many sentences; we can split each sentence as a list item. Ensure we keep all details. - Requirements: There's a "Requirements" section with bullet-like sentences. We'll put under

  Requirements

  with list items. - Qualifications: The posting also includes "Leadership Competencies Expected for this Role" maybe qualifies as Qualifications? Also there is "Bachelor degree preferred", "PMI Certification preferred". Those could be qualifications. Also "Subject matter expertise: PPM tools, PMI best practices for Agile and Waterfall, PMO and governance, Risk Management, Supplier/Vendor Management, Stakeholder management and communication". That could be qualifications or skills. We need to decide sections: Qualifications, Skills. The posting includes "Leadership Competencies Expected for this Role" which are like skills/behaviors. Also "Must be proficient in the use of Microsoft Outlook, Word, Excel, Visio, and Power Point. Must have a good working knowledge of Microsoft Office software suite". That's skills. Also "Demonstrated leadership in a multi-team member environment". That's skill/competency. So we can split: Qualifications: education, certifications, years experience? Actually experience is in Requirements. Qualifications could be degree, certification. Skills: technical skills, leadership competencies. But we must only include sections if there is real specific content. We have content for Qualifications (Bachelor degree preferred, PMI Certification preferred). Also maybe "Subject matter expertise: PPM tools, PMI best practices for Agile and Waterfall, PMO and governance, Risk Management, Supplier/Vendor Management, Stakeholder management and communication" could be qualifications or skills. We'll treat as Skills. - Benefits: There's "Why Kontoor Brands?" section describing benefits. We'll put under

  Benefits

  with list items: comprehensive benefit package, competitive benefits program, resources for wellbeing, discounts on apparel, four weeks Paid Parental Leave, Flexible Fridays, Tuition Reimbursement. Also mention of workplace culture etc but that's not a benefit; could be omitted? It's still substantive but not a benefit; but we could include as part of Benefits? Might be better to include as part of About the role? But we must not invent sections. The instruction: "Prefer a few substantive sections over many thin ones." So we could combine culture into Benefits? Might be okay but it's not a benefit. However we could create a separate section like "About the company" but not allowed headings list only those specific headings. So we must only use those headings. If content doesn't fit, we could fold into existing sections like About the role or Benefits. The "Why Kontoor Brands?" includes benefits and also culture. We'll put under Benefits. - Pay and Schedule: The posting does not mention pay or schedule specifics. So we must NOT create those sections. Thus we will output sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits. Now we need to extract exact content. Let's copy the relevant parts. Job Summary (the paragraph after "Job Summary"): "The IT Project Manager and Executive Admin is a dual role reporting to the CIO and indirectly to the Senior Director of Project Management. The PM / Executive Admin will provide administrative and logistical support to the IT management team and project managers involved in the initial implementation and future activities for IT. This dynamic professional will utilize broad and comprehensive administrative and project support experience, skills and knowledge to manage and successfully execute diversified functions with limited supervision and will proactively seek ways to relieve the executives of administrative details. Additionally, the Project Manager and Executive Admin will interface with a wide range of important external contacts. The IT Project Manager role is responsible for overseeing the effective planning and execution of projects and supporting the IT planning processes across the brands in such a way that the Kontoor Business objectives are achieved. Such processes may include supporting or leading multiple, single or multi-year projects, RFx execution, Technical Architecture Review management, ongoing processes such as governance, project management and developing status reporting for multiple IT initiatives. This Project Manager and Executive Admin is a hands-on individual with leadership and management qualities that support collaboration and trust to drive cross-functional teams. This position carries a high degree of accountability for ensuring projects are planned, managed and executed through reliable processes. These projects are across all platforms including SAP, supply chain, ecommerce, Retail and Finance. The project manager will work with the regional and global project teams as well as the business teams. In this role, Executive Assistant component of the role will be the main executive administrative support for the CIO and their leadership team. Coordinating a variety of administrative and project management duties in support of this office and team. Some of this work will be highly confidential." We need to keep that as prose under About the role. Now Responsibilities: The list after "Responsibilities". Let's extract each sentence as bullet. Responsibilities text: "Provide project management support for small to medium-scale IT projects Develop overall project charter including the management of all activities necessary to create the technical solution architecture for the project Develop overall workplan required for the system development lifecycle Develop and coordinated integration test plans, schedules and activities across multiple Drive initial requirements gathering activities to develop the overall scoping, estimating, resource models, deployment schedules and scheduling the work efforts Build an effective team of resources from internal and external sources Navigate the projects through all phases of the project lifecycle, including vendor proposals, planning phase, execution and monitoring phases, and close out Organizing, attending and participating in stakeholder meetings. Documenting and following up on important actions and decisions from meetings. Support the IT Management in each area to manage and execute project governance processes across IT; document and publish per Kontoor methodology requirements Preparing necessary presentation materials for meetings Develop and support the functional and technical teams in status, risk management, CCB, issues, etc. Preparing and analyzing Project Metrics for tracking and reporting to leadership Also providing support as needed by taking up project tasks as required (testing, cutover activities, etc.) Includes performing integration testing, coordinating deployment activities Develop and manage projects to standards and policies Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project Develop and support use of IT templates necessary for the IT Planning and Strategy Development activities. Engage IT leads in creating the necessary project documents as part of the project management process As part of the executive administration activities, support the CIO and IT leadership in the following: Assists with meeting planning and set up; schedules conference rooms, orders catering, secures technology and other resources as required. Management of Coupa related tasks for KAS, Purchase Prepares confidential correspondence, reports and presentations, using MS Word, PowerPoint and Excel spreadsheets. Researches and extracts data from various resources and systems when needed. Completes daily administrative tasks that includes scheduling appointments and managing leader schedules when needed. Has frequent access to highly confidential information and files. Serves as liaison between executives, managers and visitors as required; reviews requests and schedules appointments, interviews and meetings. Enters and/or approves department bills as needed to ensure timely payment for professional services and vendors. Assist with monthly Forecast updates. Completes expense reports on a timely basis for leaders in department as needed. Coordinates all business travel arrangements; arranges travel schedule and reservation via Corporate Travel program; includes flight, hotel and ground transportation; files travel expenses for reimbursement. Develops and maintains good working relationships throughout the organization by exhibiting outstanding customer service skills with all internal and external customers. Performs these and other departmental duties as assigned." We need to keep each as list item. Some sentences have multiple parts; we can keep as is. Now Requirements: The section after "Requirements". Let's extract. "1-3 Years experience managing IT implementation projects (SAP projects, DC Warehouse Management Systems, upgrade projects, etc.) preferred 3+ Years of Wholesale, Retail or Consumer Products industry experience preferred 1-3 Years experience in project delivery with recent hands-on experience - preferred. Lead development, testing, planning and execution of the following: Project Coordination Planning and Design Integration and User Acceptance Testing Cutover planning and execution ERP, eCommerce or similar application project management experience Demonstrated leadership in a multi-team member environment Demonstrates strong command of the English language both written and verbal Must be proficient in the use of Microsoft Outlook, Word, Excel, Visio, and Power Point. Must have a good working knowledge of Microsoft Office software suite Bachelor degree preferred PMI Certification preferred or willing to work toward it Subject matter expertise: PPM tools, PMI best practices for Agile and Waterfall, PMO and governance, Risk Management, Supplier/Vendor Management, Stakeholder management and communication" We need to split into list items. Some lines have sub-bullets (Project Coordination etc). We'll keep them as separate list items under Requirements? Actually those are part of the requirement: "Lead development, testing, planning and execution of the following:" then list. We'll treat each as list item. Now Qualifications: We have "Bachelor degree preferred" and "PMI Certification preferred or willing to work toward it". Also maybe "Subject matter expertise: ..."? But we already used that in Requirements? Actually it's in Requirements as last line. We'll keep it there. For Qualifications we can list degree and certification. Now Skills: We have "Must be proficient in the use of Microsoft Outlook, Word, Excel, Visio, and Power Point. Must have a good working knowledge of Microsoft Office software suite", "Demonstrated leadership in a multi-team member environment", "Demonstrates strong command of the English language both written and verbal", "Leadership Competencies Expected for this Role" list: Emerging Leader, Global Agility, Purposeful Integrity, Strategic Foresight, Customer Centric Innovation, Urgency for Impact, Bold Accountability, Empowered Collaboration. Also maybe "Subject matter expertise: PPM tools, PMI best practices for Agile and Waterfall, PMO and governance, Risk Management, Supplier/Vendor Management, Stakeholder management and communication" could be skills. We'll put that under Skills as well. Now Benefits: From "Why Kontoor Brands?"