Executive Assistant / Admin Project Management

About the role

The Executive Assistant provides comprehensive administrative support while collaborating with administrative officers and their assistants to ensure seamless operations. This role manages special assignments and projects, supports organizational performance improvement initiatives, and serves as a key coordinator for executive priorities to enhance operational efficiency and organizational effectiveness. Committed to a culture of excellence, the Executive Assistant upholds the standards in all interactions with customer groups.

Responsibilities

• Completes all duties with little or no supervision.
• Provides administrative support to executive leaders and administrative departments as assigned.
• Maintains executive calendars, schedules appointments, coordinates meetings, and manages competing priorities.
• Coordinates meeting logistics and conference room scheduling.
• Arranges executive travel and tracks reimbursements.
• Serves as a liaison between executives, leaders, vendors and stakeholders
• Handles correspondence, reports, presentations and executive communications.
• Performs special projects supporting organizational goals.
• Provides administrative project management support including planning, milestone tracking and status reporting.
• Monitors project progress and follows up on deliverables.
• Maintains dashboards and executive reports.
• Participates in LEAN and process optimization initiatives.
• Assists in identifying workflow inefficiencies; promotes continuous improvement principles
• Tracks performance improvement initiatives and progress.
• Assists with data analysis, graphs and presentations.
• Perform other duties as assigned.

Benefits

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Tuition savings to continue your nursing education with Chamberlain University
• Career development opportunities within UHS and its 300+ Subsidiaries!
• Pet Insurance
• More information is available on our Benefits Guest Website: benefits.uhsguest.com

Qualifications

Education, Training, Experience and Licenses/Registrations Required:

• High school diploma or equivalent required.
• Associate or bachelor’s degree strongly preferred.
• 3-5 years’ experience supporting executive level leadership preferred.
• Demonstrated experience supporting and coordinating complex projects in healthcare or business environments is strongly preferred.