Executive Assistant – Imaging & Procedures

Responsibilities

• Executive/Administrative support and core administrative functions including complex calendar management, complex scheduling, detailed meeting prep, travel arrangements, facilitating communication on behalf of the supported leader.
• Internal Communication.
• Team support (including training, project support and on-boarding new staff).
• Knowledge management (including SharePoint and potentially other internal systems).
• Cross-training/cross-coverage (team members are expected to be highly collaborative, flexible, capable, and skilled in order to cover each other's duties).
• Process coordination (concurrently develops/implements/coordinates/tracks multiple processes and procedures).
• Administrative support for regulatory visits from DOH, CMS and others as needed.
• Department budget tracking and Finance collaboration as assigned.
• Interface and work collaboratively with external organizations.

Qualifications

• Associate’s Degree or equivalent combination of education and relevant experience
• Excellent written, verbal and interpersonal communication skills, including professional conduct with customers
• Ability to work independently, prioritize effectively, plan ahead, problem-solve, and meet goals in a deadline driven environment
• Demonstrated success working in a fast‐paced, dynamic, deadline‐ driven environment
• Strong technical aptitude/ability to quickly learn new systems and applications, and ability to leverage/apply technology to improve and automate systems and process
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, etc.)
• Proficiency with calendar management (managing a calendar with delegate access) and scheduling