Executive Assistant II - Exec Workplace Ambassador

Job Description

The Executive Assistant II provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team.

Depth & Scope:

• Performs multiple tasks and/or works on a diverse range of tasks of medium complexity.
• Takes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes.
• Manages information flow in a timely and accurate manner.
• Manages executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Manages expenses and prepares weekly, monthly or quarterly reports.
• Formats information for internal and external communication – memos, emails, presentations, reports.
• Takes minutes during meetings.
• Screens and directs phone calls and distributes correspondence.
• Supports broader team may manage office supply inventory, equipment, and other processes as required.

Education & Experience

Post-Secondary education
3+ years of experience

Preferred Skills & Experience

• Proven experience supporting senior executives, leadership teams, or VIP stakeholders in a corporate environment.
• Exceptional relationship-building, communication, and stakeholder management skills, with the ability to interact confidently with senior leaders and external partners.
• Strong organizational, planning, and multitasking skills, with the ability to manage competing priorities in a fast-paced environment.
• Demonstrated professionalism, discretion, and sound judgment when handling sensitive and confidential information.
• Experience coordinating executive meetings, events, hospitality programs, travel, and workplace logistics.
• Proactive, service-oriented mindset with strong problem-solving abilities and a commitment to delivering an exceptional executive experience.