Executive Assistant II

At Sierra Space, we build the missions and systems that keep our world secure in the domain above Earth. Our team members share a spirit of innovation and collaboration, believing we can deliver on the boldest missions in space today. Together with our customers, we aim to safeguard our nation, sustain human presence in space, and secure the freedom of operations in low Earth orbit and beyond.

About the role

The Executive Assistant II provides high-level administrative support to senior executives by managing calendars, scheduling meetings, and coordinating travel arrangements. This role ensures the efficiency and effectiveness of the executive team by handling a variety of administrative tasks and acting as a key point of contact. Responsibilities include:

• Managing and maintaining executives' calendars by scheduling and coordinating meetings, appointments, and events.
• Arranging and coordinating travel plans, including domestic and international flights, accommodations, and transportation.
• Coordinating VIP visitors, customer meetings, and events.
• Preparing and editing correspondence, communications, presentations, meeting briefs, and other documents.
• Handling incoming and outgoing communications such as phone calls, emails, and mail.
• Assisting with the preparation of reports, meeting agendas, and minutes while adhering to compliance standards.
• Preparing and coding expense reports.
• Handling direct and indirect purchase requests.
• Maintaining and organizing files, records, and documentation.
• Collaborating with other administrative staff to ensure smooth office operations.
• Performing other duties as assigned by executives.

Requirements

We seek individuals who are passionate about innovating beyond boundaries and relentlessly pursuing solutions that protect, preserve, and empower. The ideal candidate aligns with our values, mission, and goals, meeting the following minimum qualifications:

• 2-4 years of Executive Assistant experience supporting executive(s) in a professional services organization or the aerospace industry.
• Proficient in Microsoft Office, including Outlook, Excel, Word, PowerPoint, and Teams.
• Previous experience with travel management software such as Concur or Egencia.
• Ability to multitask, work under pressure, and think critically while retaining accuracy.
• Strong interpersonal skills, creativity, thoughtful business judgment, and professional maturity.
• High energy level, strong communication skills, and intellectual curiosity.
• Ability to move tasks along and follow up is critical.
• Desire to collaborate with colleagues throughout the company.
• Motivated, flexible, team-player spirit.
• Ability to handle confidential information with discretion.
• Proactive and able to work independently with minimal supervision.
• Ability to obtain and maintain a Secret U.S. Security Clearance (U.S. Citizenship required).

Qualifications

The following qualifications are preferred but not required:

• Administrative Assistant Certification, Certified Administrative Professional, or related certification.
• Event planning experience.
• Project management skills.
• Knowledge of document management systems like SharePoint, OneNote, Adobe, and Visio.
• Basic understanding of financial and budgeting processes to assist with expense reports and budget tracking.

Pay

Pay Range: $38.38 - $52.77 per hour. Your actual base compensation will be determined on a case-by-case basis and may vary based on job-related knowledge, skills, education, experience, internal equity, and market competitiveness.

Benefits

We offer a generous benefit package, including:

• Medical, dental, and vision plans.
• 401(k) with 150% match up to 6%.
• Life insurance.
• 3 weeks paid time off.