Executive Assistant II

About the Role

Join a team that is changing the world by supporting leadership with high-level administrative duties. This role offers the opportunity to work with world-class team members from diverse backgrounds and expertise, contributing to meaningful projects in sustainable energy.

Responsibilities

• Organize and orchestrate meetings with the Leadership Team.
• Implement and manage standard calendar coordination and scheduling, including resolving conflicts and double bookings.
• Assist with scheduling interviews requiring members of the Leadership Team.
• Coordinate offsite workshops, meetings, and events.
• Set up accounts/profiles, arrange travel bookings, and process, oversee, and follow up on expenses.
• Maintain positive working relationships with internal and external individuals, companies, and groups (e.g., customers, hotels, restaurants).
• Secure approvals and signatures for contracts, NDAs, and other documents.
• Safeguard confidential schedules, correspondence, conversations, and personal information.
• Coordinate visitor logistics, including hotels, transportation, meals, tours, and arrival/parking/entrance information.
• Manage schedule sheets and perform data entry, record maintenance, and data analysis.
• Provide guidance on booking travel, managing expenses, and applying for company credit cards for employees.
• Demonstrate forward-thinking, planning abilities, and critical thinking skills.
• Pursue process improvement and innovation.
• Execute other duties as assigned by Leadership.

Personal Protective Equipment (PPE) may be required, including items such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, bump cap, and a full hazmat suit with a respirator.

Requirements

• High school diploma, GED, or equivalent qualification, or a combination of education and relevant experience. Relevant experience includes a minimum of one year in an administrative support role.
• Preferred: Associate of Arts or Associate of Science in Business Administration or a similar field.

Qualifications

• Minimum of 3-5 years’ experience in a fast-paced, high-volume administrative support, executive assistant, coordinator, or similar role.
• Strict adherence to confidentiality and discretion in all matters.
• Exceptional written and verbal communication skills, including experience supporting or interfacing with staff.
• Professionalism and recognition of the significance of first impressions.
• Proficiency in computer programs, with the ability to rapidly acquire new technological skills.
• Skilled in using Word, Excel, and PowerPoint to craft proposals, facilitate project planning, provide status updates, and deliver executive presentations.
• Ability to excel in a challenging environment with frequent interruptions.
• Preferred: Three or more years of experience in an administrative support role, preferably supporting executive-level associates.
• Preferred: Proficiency in translating between English and Japanese, addressing inquiries, and conveying messages to leaders in both languages.

Physical Demands

• Sit: 40% of the time
• Walk: 30% of the time
• Stand: 20% of the time
• Lift: 10% of the time

Required lifting and carrying frequencies for this position:

• Up to 10 lbs.: Occasional
• Up to 20 lbs.: Occasional
• Up to 35 lbs.: Occasional
• Team-lift only (over 35 lbs.): Not required

Benefits

• Health Benefits: Medical, dental, vision, and prescription plans, plus Health Savings Account and Flexible Spending Account options.
• Voluntary Benefits: Life, accident, critical illness, disability, legal, identity theft, and pet insurance.
• Retirement Savings & Investment Plan: 401(k) with company matching contributions and immediate vesting.
• Paid Time-Off Benefits: Vacation, holidays, personal days, sick leave, volunteer leave, and parental & caregiver leave.
• Educational Assistance: Tuition reimbursement for job-related courses after six months of service.
• Health Management and Wellbeing Programs: Lifestyle Spending Account, EAP, virtual health management, chronic condition support, neurodiversity resources, tobacco cessation, substance abuse support, and life stage and fertility resources. Available to eligible employees starting the first day of the month following your start date.
• Employee Recognition Program: High5 employee recognition and awards platform, quarterly and annual employee recognition.
• Annual Bonus Program: Opportunity for an annual performance-based bonus.
• On-site Food Options: Several on-site cafes, plentiful snack and beverage kitchens, revolving on-site vendor visits, and employee events.
• Free Shuttle: Rides to and from work.

Eligibility for each benefit may vary based on employment status, location, and length of service.

About the Company

Panasonic Energy is dedicated to transforming the world through sustainable energy by producing safe, high-quality lithium-ion batteries. As the world's largest lithium-ion battery factory, we are expanding operations to De Soto, Kansas. Our team continually pushes the boundaries of lithium-ion battery technology to enhance efficiency and performance in electric vehicles. Joining Panasonic Energy means contributing to a positive societal impact and working in an innovative, inclusive environment with competitive salaries and benefits.