Executive Assistant

Full job descriptionThe Society of St. Vincent de Paul Omaha is looking for an Executive Assistant to join our team. We are an international non-profit supporting our neighbors in need through spirituality, friendship and service. We provide food clothing, material & financial homeless prevention assistance since 1868. Society of St Vincent de Paul Omaha Job title: Executive AssistantReports to: Operations DirectorLocation: 1715 Izard StPosition type: Full time, 40 hours per week, hourly Job OverviewFirst point of contact for the Society, a non-profit organization providing assistance to neighbors in need across the Omaha metro area. Receive and process all incoming phone calls, mail, donations, and visitors. Manage calendars, files, and reference materials. In kind donation and volunteer databases reporting. Assist with accounts payable by scanning and uploading bills. Maintain supplies inventory and office equipment. Roles and Responsibilities: General Office Oversight· Responsible for supporting all administrative duties in the office and ensure that office is operating smoothly· Maintain supplies and place orders as necessary, record equipment inventory· Perform front office duties: greet visitors, and answer and direct phone calls· Receive and process incoming mail and deliveries, and manage outgoing mail· Provide administrative support to the Executive Director and Operations Director· Provide reports on in kind donations and volunteer information· Schedule group meetings and maintain calendars· Manage all paper and e-files· Assist with setting up and support during events and meetings as needed Donor/Volunteer Support· Scan donor checks and enter gifts into Donor Perfect software· Process all online donations via website and other platforms· Print thank you letters/receipts and mail· Assist with events and meetings as needed (Strawberry Brunch, Annual Mass & Social, Coat Giveaway)· Field phone and email inquiries about volunteering and answer general questions· First point of contact for volunteers and volunteer groups· Assists with placement of volunteers within programs of interest to and communicates details to on-site managers· Volunteer support, including assisting with use and training of Volgistics software Skills and education requirements· 2-5 years of work experience in an administrative/office support role· Highly computer literate; must be proficient with Microsoft Office 365 and Google products· Spanish speaking a plus· Some college work in business, communications, or a related field preferred or equivalent experience Essential Qualities· Exceptional clerical and organization skills· Exceptional attention to detail· Strong organizational and time management skills, and ability to prioritize· Excellent communicator both orally and written· Comfortable self-starting assigned projects· Strong problem-solving skills and· Team player and mission-driven Work Environment· Office setting; much of time on laptop, on phone, some meetings· Some local travel as needed· Some evening/weekend availability to attend meetings/events as needed NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to the classification. They should not be construed as an exhaustive list of responsibilities, duties, and skills required of personnel. Job Type: Full-timePay: $19.00 - $24.00 per hourBenefits:401(k)401(k) matchingDental insuranceEmployee discountPaid time offRetirement planVision insurance Experience:Microsoft Office: 1 year (Preferred) Work Location: In person