Executive Assistant II

Requirements

A day in the life

• Based in your SSC hub, in the hybrid workplace program (minimum 4 days in office per week)
• The Executive Assistant has a vital role in the success of their departments.
• Tasks include (but are not limited to):
• Display great business acumen and maturity in role.
• Daily collaboration and communications with the EA team.
• Coordinates Executive’s calendar and contacts and according to allowed authority manages Executives email; prioritizing time-sensitive emails and email file management.
• Clocks in and out for Executive’s meetings, coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for Tech resources and refreshments in support of efficient meeting facilitation.
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
• Acts as a communications liaison with Department, and dept EA Team as required.
• Prepares briefing notes and minutes of meetings, as required.
• Provides Executives with documentation needed for meetings and correspondence with the business.
• Delegates and follows up on action items that fall within realm of responsibility.
• Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
• Captures and coordinates C-Suite level travel, complex multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
• Responsible for accurate and timely financial management including: Executive expenses, raising purchase orders, paying invoices in accordance with payment terms, approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
• Operates with ‘Executive partnership’ mindset and drives proactive business planning.
• Supports space planning needs for department growth.
• Special Projects as assigned by Executive.
• In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

Qualifications

• 7+ years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
• Excellent business acumen and ability to exercise tact, sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
• Able to work in a fast-paced environment.
• Experience working with a publicly traded company.

Key Skills & Core Values

• Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences.
• Integrity/Honesty: Behaves in an honest, fair, and ethical manner.
• Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work.
• Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives.
• Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment.
• Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions.
• Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve goals/vision/further the mission; considers the 'big picture' implications of decisions.
• Resilience: Remains persistent; recovers quickly from setbacks.

Must Haves

• Acknowledge the presence of choice in every moment and take personal responsibility for your life.
• Possess an entrepreneurial spirit and continuously innovate to achieve great results.
• Communicate with honesty and kindness and create the space for others to do the same.
• Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.
• Foster connection by putting people first and building trusting relationships.
• Integrate fun and joy as a way of being and working, aka doesn’t take yourself too seriously.

Compensation And Benefits Package

• The typical hiring range for this position is from $69,100 - $90,700 annually ; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity.
• As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus program and, subject to program eligibility requirements.
• At Lululemon, Investing In Our People Is a Top Priority. We Believe That When Life Works, Work Works. We Strive To Be The Place Where Inclusive Leaders Come To Develop And Enable All To Be Well.
• Recognizing Our Teams For Their Performance And Dedication, Other Components Of Our Total Rewards Offering Include Support Of Career Development, Wellbeing, And Personal Growth.
• Note: The incentive programs, benefits, and perks have certain eligibility requirements. The Company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.