Executive Assistant I to the Dean

About the role

The University of Louisville is seeking to hire an Executive Assistant I. This role provides high-level administrative and operational support to the Dean and senior leadership within the School of Music.

Responsibilities

• Provide executive-level administrative support, including calendar management, meeting coordination, and preparation of documents and briefings including faculty load letters, part-time lecturer appointment letters, and accreditation reports.
• Draft, edit, and manage communications, reports, and presentations for leadership.
• Cover projects and initiatives, track deadlines, and ensure follow-through on action items.
• Plan and support events, meetings, visits, and related logistics.
• Schedules all travel related to the Dean, which includes ensuring event registrations are processed, flight and hotel arrangements are completed in a timely fashion and ensuring that all travel expenses and reimbursements are processed within the appropriate period upon the Dean’s return.
• Maintain office operations, records, and digital files; oversee inventory and ordering of office supplies.
• Cover staff, student, part-time lecturer and faculty hiring and information related to appointments, promotion and tenure reviews, annual performance reviews, resignations, contracts, or other sensitive information, such as grievances or litigations.
• Handles highly confidential information.
• Responds to or initiates correspondence of a confidential or technical nature in a timely fashion.
• Serves as the first point of contact to the Dean and represents the Dean in a highly positive and professional customer service manner.
• Aid with short-term projects and special assignments.

Requirements

Minimum Requirements: Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience.

Qualifications

Strong judgment, professionalism, confidentiality, and the ability to work independently in a fast-paced environment.

Skills

N/A

Benefits

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Pay

Target Compensation Maximum: $72,389.00
Target Compensation Minimum: $48,225.00
Compensation Will Be Commensurate To Candidate Experience.

Schedule

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