Executive Assistant to the Dean

About the role

The University of Washington School of Pharmacy is seeking an Executive Assistant to the Dean to join their team. The position has a priority application date of August 10, 2026.

Responsibilities

• Act as confidential liaison for the Dean, Associate, and Assistant Deans for the full range of internal and external individuals and offices which whom they relate.
• Liaise with the School’s Advancement team on communication strategies to support the Dean and Assistant Dean for Finance and Administration.
• Exercise a high degree of judgment in communicating with all parties.
• Be alert to situations that require early intervention and attention and use independent judgment to bring issues to the attention of the appropriate parties and reach resolution.
• Manage and schedule meetings and take minutes for the Executive Committee, All School Faculty Meetings and other committees as necessary.
• Provide project management for specific projects assigned by the Dean.
• Provide significant support in the development, implementation, and interpretation of policies, programs, goals, and objectives.
• Carry out special projects by independently requesting follow-up and action as warranted and establish priorities ensuring that all official obligations are met and materials are prepared to meet commitments within required timeframes.
• Serve as the main point of contact for the School of Pharmacy’s Combined Fund Drive annually.
• Serve as the lead staff member on the School’s strategic planning process.
• This will include participation in the plan’s creation and implementation.
• Use skills to help manage any required changes.
• Serve as the staff lead for School and University committees chaired by the Dean, Associate Deans, and Assistant Deans.
• Schedule meetings, coordinate agendas, prepare materials, and track action items.
• Schedule the Dean's travel arrangements and organize travel materials.
• Prepare itineraries, process reimbursements, and ensure compliance with University policies and regulations.
• Manage the Dean's Office administrative files, including faculty personnel files.
• Work with the Assistant Dean for Finance in drafting and maintaining Dean’s office policies and procedures.
• Create content and update materials on the School of Pharmacy intranet.
• Answer Dean's Office phone.
• Respond to requests for information and refer callers as appropriate.
• Support the Schools Diversity, Equity, and Inclusion Council (DEIC) and the Elected Faculty Council (EFC).
• Responsible for use of pro-card and reconciliation for Dean's office transactions.
• Perform other duties as assigned.

Qualifications

• Bachelor's Degree in administration, business, or other related field.
• 4 years of experience with administrative with supporting senior executives.
• Highly organized with a professional yet accessible demeanor.
• Proven ability to handle sensitive situations and confidential information with tact, discretion, and diplomacy.
• Demonstrated experience with financial analysis with strong spreadsheet skills.
• Strong computing skills.
• Advanced Microsoft Word experience.
• Intermediate experience with UW Workday.
• Experience with PowerPoint.
• Strong interpersonal skills in person, on the phone, and in written communications.
• Proven accuracy and attention to detail as well as the ability to work efficiently and meet objectives in a timely manner.