Executive Assistant I-Innovations (Part Time, Hybrid, North Carolina Based)

Responsibilities

• Manage Outlook calendar for CISO and Division leadership
• Set work priorities
• Resolve problems and conflicts using initiative and judgment
• Order and track supplies for the Division
• Track P card expenditures, maintain documentation, and prepare and submit monthly report
• Liaise with Facilities department on work space and maintenance issues
• Liaise with vendors as needed
• Make travel arrangements for Division personnel
• Review and route correspondence to appropriate individuals for preparation of replies
• Draft, edit, and disseminate letters, memos, and other documents
• Manage and maintain details for the CISO
• Streamline division office procedures and workflows
• Maintain functionality of copier/scanner. Replace toner, paper, staples, contact appropriate repair staff for to fix problems with copier
• Arrange meeting logistics, including agenda preparations, documents, technical set up and invitations to include internal staff and external stakeholders, scheduling team meetings, and coordinating external meetings
• Prepare and edit presentations
• Take/transcribe minutes and publish as required
• Track follow-up steps and ensure staff accountable staff are documented within the minutes

Requirements

• High School degree or equivalent and five (5) years of progressively responsible administrative experience including two (2) years of administrative or office management experience involving substantial public contact, information gathering, and writing experience; Or Associate’s degree and three (3) years of related experience.
• Thorough knowledge of office management practices
• Knowledge of Microsoft Office products; Word, Excel, PowerPoint
• Skill in communicating, both verbally and in writing
• Skill in organizing workflow and coordinating activities
• Skill in developing presentations, presentation materials, and reports
• Ability to use audiovisual equipment and to train others in its use
• Ability to establish and maintain effective working relationships with subordinates, peers, management, and the general public
• Ability to coordinate a variety of resources in gathering information and independently answering inquiries
• Ability to exercise independent judgement and discretion
• Ability to resolve problems and questions independently
• Ability to plan and coordinate special projects, information systems, and day-to-day operations
• Ability to analyze and interpret a variety of policy and procedural guidelines for problem resolution and/or information purposes
• Ability to prioritize and manage a volume of complex administrative tasks

Qualifications

• Education & Experience

High School degree or equivalent and five (5) years of progressively responsible administrative experience including two (2) years of administrative or office management experience involving substantial public contact, information gathering, and writing experience; Or Associate’s degree and three (3) years of related experience.

Skills

• Knowledge of office management practices
• Knowledge of Microsoft Office products; Word, Excel, PowerPoint
• Communicating, both verbally and in writing
• Organizing workflow and coordinating activities
• Developing presentations, presentation materials, and reports
• Using audiovisual equipment and training others in its use
• Establishing and maintaining effective working relationships with subordinates, peers, management, and the general public
• Coordinating a variety of resources in gathering information and independently answering inquiries
• Exercising independent judgement and discretion
• Resolving problems and questions independently
• Planning and coordinating special projects, information systems, and day-to-day operations
• Analyzing and interpreting a variety of policy and procedural guidelines for problem resolution and/or information purposes
• Prioritizing and managing a volume of complex administrative tasks

Benefits

• Medical
• Dental
• Vision
• Life
• Long Term Disability
• Generous retirement savings plan
• Flexible work schedules including hybrid/remote options
• Paid time off including vacation, sick leave, holiday, management leave
• Dress flexibility