Executive Administrative Assistant I (Hybrid)

About the role

Longroad Energy is a Boston, MA headquartered renewable energy developer focused on the development, ownership, and operation/asset management of wind, solar, and battery storage projects throughout North America. Founded in 2016, Longroad has developed more than 7.2 GW and owns 5.4 GW of wind, solar, and energy storage projects across the United States, with more than 34 GW of projects currently in development.

The Executive Assistant provides high-impact operational support to Longroad Energy’s Executive Team, serving as a trusted partner at the center of executive leadership. This role exercises sound judgment, operates with autonomy, and adapts to supporting multiple executives with different working styles. Reporting primarily to the Chief Development Officer, this role protects executive time for highest-value activities and represents Longroad’s executives with professionalism and candor. The role partners with another Executive Assistant to maintain consistency in approach and operating standards. Based in San Francisco, this position requires in-office presence 2-3 days a week.

Responsibilities

• Executive Time & Calendar Management – Own and actively manage calendars for the Chief Development Officer and other executives, making scheduling decisions with autonomy based on each executive’s priorities. Proactively protect time for high-value activities and flag conflicts for resolution.
• Email & Communications Management – Manage inboxes, triage and filter noise, flag urgent matters, archive, and draft responses on non-risk-related matters. Represent the CDO in external and internal communications with professionalism and candor. Route external inquiries to appropriate parties, handling sensitive communications with discretion.
• Executive Calendar Ownership – Own executives' calendars for department meetings and events, ensuring consistency in business rhythms and advance planning. Support scheduling and preparation of staff meetings; agenda-setting and follow-up ownership rests with ELT members.
• Management Operating System Support – Serve as a key partner in maintaining the cadence and consistency of Longroad's management operating systems. Ensure recurring meetings and operating rhythms stay on the calendar with the right attendees, advance notice, and reliable execution. Recommend process efficiencies where applicable.
• Stakeholder & Event Management – Execute full logistics for meetings, including scheduling, travel arrangements, meals, materials coordination, and on-site support. Maintain a structured approach to key internal and external stakeholder relationships, including consistent outreach cadence and relationship tracking.
• Travel & Expense Support – Manage complex travel arrangements, including itineraries, accommodations, and ground transportation. Handle expense reporting and reconciliation.
• Internal Communications & Events – Support planning and execution of All Hands meetings, including slide development and logistics coordination. Manage corporate events such as holiday parties, team gatherings, and executive offsites. Aggregate and synthesize relevant external insights and industry information for executives.
• Office & Facilities – Manage day-to-day office needs, including supply ordering and facilities basics. Serve as a professional and welcoming point of contact for visitors to the San Francisco office. Act as the onsite point of contact for Safety protocols.
• Personal Assistance – Provide occasional personal assistance to executives to minimize distractions and maximize time for highest-value activities.

Requirements

• 4+ years of experience supporting C-suite or senior executive principals, with demonstrated ability to manage competing demands across multiple stakeholders.
• Experience with executive engagement, including meeting logistics, materials coordination, and on-site execution.
• Experience with executive stakeholder mapping and relationship management, including maintaining outreach cadence and tracking key contacts.
• Experience with investor or external partner communications and relationship coordination.
• Experience coordinating corporate events and executive-level meetings, including logistics planning, vendor management, and on-site execution.
• Exceptional organizational skills with the ability to prioritize effectively and maintain accuracy under pressure.
• High proficiency with productivity tools and technology; enthusiasm for leveraging AI tools to work smarter and more efficiently.
• Strong written and verbal communication skills — polished, concise, and appropriately calibrated for senior executives and Board members.
• Sound judgment and confidence to push back, advocate for executive time, and make autonomous decisions within agreed parameters.
• Demonstrated ability to handle sensitive and confidential information with discretion, including organizational decisions, personnel matters, and executive communications.
• Comfort operating in a fast-moving, growth-stage environment where processes are actively being built and priorities can shift.

Preferred Qualifications

• Experience supporting executives in a dual-principal or shared-support model.
• Background in or exposure to chief of staff functions or operating rhythm design.
• Experience in a high-growth, private equity-backed, or mission-driven company environment.

Characteristics Necessary for Success

• Flexible and Adaptive – Adjusts seamlessly to the distinct working styles and needs of different senior executives.
• Proactive and Anticipatory – Stays ahead of needs, surfaces issues before they become problems, and acts without waiting to be directed.
• High Judgment and Autonomy – Knows when to act independently and when to loop in; trusted to make real-time decisions reflecting each executive’s priorities and the company’s best interests.
• Technology-Forward – Embraces AI and modern productivity tools as force multipliers; continuously looks for smarter ways to work.
• Professionally Courageous – Willing to push back, advocate for executive time, and raise concerns when appropriate.
• Operationally Excellent – Sweats the details so executives don’t have to; brings rigor, follow-through, and reliability to everything.
• Personal integrity and alignment with Longroad’s SHINE values.

Pay

The annual salary range is between $85,000 and $115,000 and is an hourly role. In addition to base salary, this role includes a bonus.

Benefits

• Health, vision, and dental insurance.
• Flexible spending accounts.
• 401(k) plan with company matching.
• Accrued paid time off (18 vacation days in the first year), paid holidays, and paid volunteer time.
• Paid parental leave.
• Life insurance and disability coverage.
• Opportunity for merit-based salary increases and incentive plan participation.