Administrative Assistant (Hybrid)

About the role

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Responsibilities

• Apply expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
• Manage calendars
• Prepare documents and presentation materials
• Process invoices and reimbursements
• Compose and/or transcribe correspondence/documents
• Support departmental projects/activities
• Create and maintain web sites, web pages, databases, spreadsheets, social media accounts
• Answer telephones and provide related follow-through
• Exhibit initiative, proficiency, and adaptability to optimize the time of those supported
• Demonstrate strong organizational, communication, and interpersonal skills
• Maintain commitment to quality and excellence in service, confidentiality, and professionalism
• Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously
• Accountable for ensuring accuracy and completeness through attention to detail

Qualifications

• High school diploma or G.E.D. with a minimum of two years' experience in an administrative support role
• OR one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role
• OR an associate's degree in an administrative, business, or medical-related program
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through
• Experience with coordination of travel and expense management
• Proficient application of English grammar, punctuation, and sentence structure

Skills

• High-level organizational skills
• Customer service orientation
• Professionalism and interpersonal relations
• Written and oral communication
• Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
• Effective decision-making and judgment
• Confidentiality
• Attention to detail and follow-through
• Proficient use of computer hardware and software, telecommunication, and other office equipment
• Ability to navigate multiple systems simultaneously

Benefits

• Medical: Multiple plan options
• Dental: Delta Dental or reimbursement account for flexible coverage
• Vision: Affordable plan with national network
• Pre-Tax Savings: HSA and FSAs for eligible expenses
• Retirement: Competitive retirement package to secure your future

Pay

$21.55 - $30.22 / hour

Schedule

• Full Time
• Hours/Pay Period: 80
• M-F 8am-5p
• On site a minimum of 1 day per week. This is a hybrid position and must be located within 100 miles of the Mayo Clinic campus in Rochester, MN for occasional on-site expectations based on business needs
• Weekend Schedule: N/A