EXECUTIVE ASSISTANT (HR DIVISION)

Closing Date: September 25, 2026 @ 4:00 p.m. (MST) – Salary Range: $23.52 – $28.69/hour.

Applicants must have a valid, unrestricted insurable driver’s license. Resumes and references are required.

Essential Duties, Functions and Responsibilities

• Screen calls and visitors to the CHRO Office, making referrals to appropriate staff members and forwarding only those requiring the CHRO’s attention.
• Schedule appointments, meetings, luncheons, etc., for the HR Division staff.
• Personally handle requests for information and resolve or assist in resolving a variety of concerns.
• Process paperwork, conduct research, answer phones, and prepare presentations and reports using Microsoft Office programs such as Excel and PowerPoint.
• Read and review all incoming correspondence, determine proper action, and sometimes prepare answers before forwarding to the CHRO.
• Review outgoing correspondence and reports prepared by professional services under the CHRO, ensuring proper format, mathematical correctness, grammatical accuracy, and coordination of facts in accordance with policy.
• Make travel arrangements for all HR Division employees; prepare and submit travel vouchers with accurate cost computations; coordinate travel itineraries.
• Stay abreast of policy changes for immediate implementation to prevent delays or reimbursement errors.
• Arrange conferences, meetings, and workshops; coordinate information and prepare material folders after consulting the CHRO.
• Take and transcribe minutes of various meetings in accordance with organizational policy.
• Maintain records and the budget allotted to the HR Division, ensuring timely and accurate fund status, correct accounting and object‑class codes, justification of purchases/services, and preparation of recurring monthly, quarterly, and annual reports; reconcile monthly credit‑card statements.
• Perform other duties as assigned.

Minimum Mandatory Qualifications

• Three (3) years of direct work experience.
• Associate Degree in Business Administration or a related field (please email degree or transcripts to Elvera Shirley@fdihb.org).

Navajo/Indian Preference

FDIHB and its facilities are located within the Navajo Nation and, in accordance with Navajo Nation law, have implemented a Navajo/Indian Preference in Employment Policy. Applicants who are enrolled members of the Navajo Nation receive primary preference; members of other federally‑recognized Indian tribes receive secondary preference. Other candidates will be considered only after all preferred candidates have been fully considered.