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Executive Assistant FMS F-16 WAM (Secret) - 26

Credence · Ohio, United States · 2 mo ago
On-siteAdministrativeFull-time

At Credence, we support our clients' mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for warfighters and secure our nation for a better future. We are privately held, repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success.

This role primarily supports the Air Force Life Cycle Management Center WAM (AFLCMC/WAM) directorate, F-16 division at Wright Patterson AFB, OH. The F-16 "Viper" is a multi-role fighter jet delivering air-to-air, air-to-ground, and surveillance capabilities for the United States Air Force (USAF) and Coalition Partners. The F-16 program has the largest Foreign Military Sales (FMS) program in U.S. history, producing over 4,500 jets for 24 countries. Each F-16 FMS case is uniquely tailored to country requirements, development, and funding. Presently, FMS production orders exist through 2030. The role also supports the Multi-National Fighter Program (MNFP), a unique cooperative USAF and development program implemented through the FMS process under a Memorandum of Understanding (MOU).

Responsibilities

  • Receive and screen incoming calls and visitors, determine priority matters, and alert executives according to established instructions; independently execute familiar assignments in accordance with standard procedures.
  • Inform executives of important matters and deadlines; anticipate need for information, gather and summarize it, and refer calls or visitors to appropriate staff.
  • Receive, sign for, and distribute mail.
  • Maintain executive master schedules and calendars; schedule appointments and meetings based on knowledge of commitments, precedents, workload, and current issues; coordinate availability to minimize conflicts.
  • Advise preparers of deviations or inadequacies in correspondence and required formal internal and external coordination; ensure correspondence is reviewed by the appropriate chain of command and is in administrative order (e.g., staff summary sheets, format, grammar, punctuation, and acronyms spelled out).
  • Prepare announcements or data calls with published due dates and staffing format; track responses and consolidate input; assimilate data under suspense and draft responses as required.
  • Arrange domestic and foreign travel based on traveler preferences, mission intentions, and travel regulations; develop itineraries, coordinate reservations and transportation, and prepare USG personnel travel orders in DTS; provide instructions to travelers regarding trip specifics, meeting agendas, itineraries, and necessary travel documents.
  • Organize and prepare for F-16 workforce events and ceremonies; obtain supporting provisions and prepare presentation materials; ensure availability of awards, decorations, mementos, and handouts; serve as a focal point for executive staff events and logistics planning.
  • Monitor or escort visitors, including general officers, distinguished DoD visitors, foreign officers, high-ranking personnel from other government agencies, and other executive civilian visitors to the F-16 Division; provide temporary administrative support to visiting executives and assist with non-technical issues related to base operations.
  • Support other fighter divisions, such as business operations or security, to coordinate visitor requests, physical security measures, facility management, or custodian services service calls.

Requirements

  • Active Secret security clearance.
  • Master's or Doctoral Degree in a related field and a minimum of ten (10) years of experience in the respective technical/professional discipline, at least five (5) of which must be in the DoD, OR
  • Bachelor's Degree in a related field and a minimum of twelve (12) years of experience in the respective technical/professional discipline, five (5) of which must be in the DoD, OR
  • A minimum of fifteen (15) years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight (8) of which must be in the DoD.
  • Specialized Experience: Ten years of administrative or management analyst support experience; two years of experience working in a DoD acquisition program office.
  • Knowledge of military organizational structures and chain of command.
  • Familiarity with DoD and USAF protocol, military customs, and courtesies.

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long Term Disability
  • Training & Development

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