Executive Assistant - Flight School Next: Fort Worth, TX

This position is onsite in Fort Worth, TX.

About the role

Bring your experiences and ideas and help provide support for the Vice President – Military Flight Training and leaders on the Flight School Next Program. You’ll interface regularly with Bell senior leadership, internal stakeholders, U.S. Military and Government leadership, contractors, and external customers. This role will be an integral part of Bell’s success in providing the U.S. Army with a next-generation flight training program. You’ll play a critical role in ensuring seamless operations and meetings, enabling leadership to focus on strategic priorities. This role will require frequent coordination across Bell Ozark, Shell, Cairns, Fort Worth, TX, and other Bell locations.

Responsibilities

• Effectively manage complex calendars, email correspondence, and schedules utilizing Microsoft Outlook to ensure seamless coordination of executive priorities.
• Ensure scheduling and prioritization of meetings and activities to align with business objectives and leadership goals.
• Prepare and manage written correspondence, PowerPoint presentations, and other relevant documents for leadership and team meetings.
• Compile data and navigate presentations during weekly staff meetings, both in person and via Microsoft Teams, ensuring accurate and timely information flow.
• Schedule domestic and international travel arrangements through the Concur Travel System and coordinate customer visits and events to support Flight School Next initiatives.
• Work closely with senior leadership, internal and external customers, and other Assistants, with regular interface with Assistants at the Fort Worth office, to ensure continuity of administrative support across the organization.
• Support the establishment of office processes and procedures in the formation of the Flight School Next facility.
• Compile key performance metrics from Flight School Next Information Operations Data Systems for senior leadership and government personnel.
• Support special projects and outreach initiatives assigned by leadership.

Requirements

• High School Diploma or equivalent required.
• Bachelor’s degree, preferred.
• Minimum of 6 years of experience providing executive-level administrative support.
• Proven ability to manage complex calendars, email correspondence, and schedules for senior leadership.
• Strong written and verbal communication skills, particularly with executive leadership and external stakeholders.
• Skilled in travel planning and expense reporting.
• Ability to maintain confidentiality, exercise sound judgement, work independently, and understand/manage competing priorities with integrity and discretion.
• Proficiency in Microsoft Office.

Benefits

• 9/80 work schedule (off every other Friday).
• 80 hours of Personal Time Off (PTO).
• 120 hours Vacation time.
• 12-13 paid holidays per year.
• 6 weeks parental leave.
• Tuition reimbursement.
• Comprehensive health insurance.
• On-site clinic, pharmacy, physical therapy, and licensed counselor.
• Access to more than 11 Employee Resource Groups.

Pay

Competitive salary.

Schedule

• Full-time.
• First Shift.

This position requires use of information subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). Non-U.S. persons selected must meet eligibility requirements for access to export-restricted information.