Executive Assistant/Dept. Coordinator BMM

About the role

This position provides high-level administrative support to the Department Chair and faculty while serving as the primary coordinator for Chair-led initiatives. The role requires extensive collaboration with university administrators, faculty, staff, students, and external stakeholders.

Responsibilities

• Coordinate departmental initiatives and maintain executive-level accountability for complex administrative and analytical tasks.
• Coordinating the department seminar series.
• Managing the Chair's calendar.
• Organizing department-wide events and symposia.
• Managing travel and reimbursement procedures.
• Maintaining organized departmental documentation.
• Providing support for professional interactions across all levels.

Requirements

• Excellent communication abilities.
• A high degree of professionalism, discretion, and tact in all interactions.
• Strong analytical skills.
• Collaborative teamwork abilities.
• The capacity to maintain composure under pressure while working with diverse stakeholders.
• Flexibility and adaptability to shifting priorities.

Qualifications

• High School Diploma, GED or equivalent work experience.
• Experience providing executive level support.
• Experience in scheduling and coordinating large-scale conferences/meetings and special events.
• Ability to multi-task to manage multiple inputs and ensure follow-through on all activities.
• Advanced skills and experience to convey complex issues while competently using excellent verbal and written communication skills.
• Demonstrated skills to effectively and efficiently manage multiple, complex electronic calendars.
• Ability to recognize matters requiring confidentiality and ability to exercise discretion in dealing with controversial or potentially sensitive topics.

Skills

• Executive-level administrative and analytical capabilities.
• Sound judgment and decision-making skills.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals.

Pay

Salary or Pay Range: $30.09 - $50.54
Salary Frequency: Hourly
Salary Grade: 135

Schedule

Appointment Type: Staff: Career
Percentage of Time: 100%
Shift (Work Schedule): Monday-Friday, 8-5pm