Executive Assistant & Administrative Coordinator

Job Responsibilities

• Maintain the VP’s email inbox, triaging messages and drafting responses
• Manage vendor project timelines and ensure projects are completed
• Coordinate the VP’s calendar for meetings, appointments, and events
• Oversee day-to-day office operations at Showroom locations
• Streamline and improve internal processes
• Track project milestones and action items
• Create welcoming environments for clients during meet-and-greet sessions
• Auxiliary social media management for the marketing team

Ideal Characteristics

• Proactive problem solver with strong decision-making skills
• Highly detail-oriented with strategic awareness
• Independent and accountable with a strong sense of ownership
• Systems-oriented thinker with creative instincts
• Organized and reliable with a planned approach to daily tasks
• Calm, patient, and emotionally aware
• Professional and brings positive energy

Education and Experience

• Bachelor’s degree (preferred)
• 3+ years of experience as an Executive Assistant or Administrative Coordinator
• Experience in administrative and operational functions
• Proficiency in Microsoft Excel, PowerPoint, and Google Suite
• Experience in retail or similar industries is a plus

Compensation and Benefits

$60,000 - $75,000 annual salary; commensurate with experience

Benefits include:

• Medical
• Dental
• Vision
• 401K
• Life insurance