Executive Administrative Coordinator

Primary Accountabilities

• Draft correspondence, reports, and other materials from written or verbal direction.
• Collect, organize, and prepare statistical, financial, and other data for reports, grants, and related submissions.
• Schedule and support meetings, including agenda preparation, minutes, and follow-up.
• Complete off-site errands and other operational tasks as needed.
• Aid HR with recruitment, hiring, onboarding, and orientation activities.
• Assist academic leadership with scheduling, assessment processes, and campus events.
• Collaborate with the Chief Information and Security Officer regarding inclement weather decisions.

Primary Responsibilities

• Administrative Support to Operational Leadership
  • Draft correspondence, reports, and other materials from written or verbal direction.
  • Collect, organize, and prepare statistical, financial, and other data for reports, grants, and related submissions.
  • Schedule and support meetings, including agenda preparation, minutes, and follow-up.
  • Complete off-site errands and other operational tasks as needed.
  • Aid HR with recruitment, hiring, onboarding, and orientation activities.
  • Assist academic leadership with scheduling, assessment processes, and campus events.
  • Collaborate with the Chief Information and Security Officer regarding inclement weather decisions.
• College Events Coordination
  • Plan and coordinate internal and external college events, ceremonies, receptions, and special functions.
  • Serve as a point of contact for event logistics, scheduling, facilities, vendors, communications, and guest arrangements.
  • Work with college departments to support event planning, setup, and follow-up.
• College Foundation and Outreach
  • Support administration and the Director of the Manhattan Tech Foundation Board with clerical, data, and event-related tasks.
  • Serve as staff support to the MATC Foundation Board, including meetings, retreats, agendas, minutes, and board packets.
  • Communicate important college updates to Foundation Board members.
  • Ensure board activities comply with applicable policies, procedures, and state and local regulations, while maintaining confidentiality.

Physical Demands

• Ability to sit for extended periods of time.
• Ability to lift and move supplies up to twenty-five (25) lbs.
• Ability to effectively communicate verbally, in writing, via computer, and over the phone.
• Effective typing and transcription skills for necessary meetings and communications.
• Ability to work occasional early mornings, evenings, and weekends as needed and attend events as required.

Work Environment

• Professional and deadline-oriented environment in an educational setting.
• Regular Interaction with students, staff and guests.

Notice Of Special Position

• This position description is not designed to cover or contain a comprehensive list of all duties and results to be performed in this position.
• Duties and Performance standards may be added, subtracted, and/or changed by your supervisor at any time due to changes in department or institutional requirements.

Requirements

• Ability to sit for extended periods of time.
• Ability to lift and move supplies up to twenty-five (25) lbs.
• Ability to effectively communicate verbally, in writing, via computer, and over the phone.
• Effective typing and transcription skills for necessary meetings and communications.
• Ability to work occasional early mornings, evenings, and weekends as needed and attend events as required.